Explanation
BACKGROUND: This legislation is for the option to establish two (2) UTC contracts for the purchase of Office Chairs for all City agencies. The term of the proposed option contract is through April 30, 2018. The contracts may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on December 17, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with relevant provisions of the Columbus City Code and Solicitation SA006144; 165 bids were solicited (M1A:9; F1:8); Three (3) bids were received (MAJ:2, F1:1).
The Purchasing Office completed an evaluation on office chairs that were frequently purchased over the past years and identified manufacturers that are preferred for use within City agencies. The bid proposal stated multiple contracts will be awarded. The awarded contracts will provide for the purchase of office chairs of highest quality and standard that is needed to maintain daily operations.
Bidders were requested to quote a discount off the listed prices for each standard published catalog they wish to bid. Bidders were also given an opportunity to quote multiple discounts. FriendsOffice was low bidder on items 1, 2, 4, 5, 6, 7, 12-14 and 22-30. However, supplier was deemed non-responsive to the bid requirements. They didn’t submit the required documents and the supplier didn’t complete the Proposal Page of the bid document which required bidders to list discounts to listed pricing, the name and issue date of the catalog or price list they were bidding.
The Purchasing Office has accepted two (2) proposals from major corporations that provide a wide range of seating that our City agencies are currently purchasing. The proposals are from Continental Office Furniture Corporation and King Business Interiors, Inc Both suppliers submitted required documents and offered a discount percentage off the manufacturer’s list pricing. C...
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