City of Columbus - File #: 0670-2011

• File #: 0670-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/20/2011
• In control: Administration Committee
• On agenda: 6/13/2011
• Final action: 6/15/2011
• Title: To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to renew an annual software maintenance and technical support services agreement with Speedware, Inc. (formerly known as Activant Solutions, Inc.), for the Speedware software application; in accordance with the sole source provisions of the Columbus City Code;and to authorize the expenditure of $28,283.35 from the Department of Technology, Internal Services Fund. ($28,283.35)

Date	Ver.	Action By	Action	Result
6/15/2011	1	MAYOR	Signed
6/15/2011	1	CITY CLERK	Attest
6/13/2011	1	Columbus City Council	Approved	Pass
6/13/2011	1	COUNCIL PRESIDENT	Signed
6/6/2011	1	Columbus City Council	Read for the First Time
5/27/2011	1	Auditor Reviewer	Reviewed and Approved
5/27/2011	1	CITY AUDITOR	Reviewed and Approved
5/27/2011	1	Technology Drafter	Sent for Approval
5/27/2011	1	CITY ATTORNEY	Reviewed and Approved
5/27/2011	1	Technology Drafter	Sent to Clerk's Office for Council
5/26/2011	1	Finance Reviewer	Reviewed and Approved
5/26/2011	1	FINANCE DIRECTOR	Reviewed and Approved
5/26/2011	1	Technology Drafter	Sent for Approval
5/25/2011	1	Finance Reviewer	Reviewed and Approved
5/25/2011	1	Finance Reviewer	Sent for Approval
5/25/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
5/24/2011	1	Technology Drafter	Sent for Approval
5/24/2011	1	EBOCO Reviewer	Sent for Approval
5/24/2011	1	ODI DIRECTOR	Reviewed and Approved
5/24/2011	1	ODI DIRECTOR	Reviewed and Approved
5/24/2011	1	Technology Drafter	Sent for Approval
5/24/2011	1	Finance Reviewer	Reviewed and Approved
5/20/2011	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
5/18/2011	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Department of Public Utilities, to renew an annual software maintenance and technical support services agreement, for the Speedware software application, with Speedware, Inc. (formerly known as Activant Solutions, Inc.). The agreement was most recently renewed by the authority of ordinance 0891-2010, passed July 26, 2010. This renewal will provide maintenance and support for the coverage period of September 1, 2011 through August 31, 2012, at a cost of $28,283.35.

The Department of Technology requires technical support and software maintenance services, from Speedware, Inc. to support ongoing operations of the City's Speedware software application, which supports several business applications utilized by the Department of Public Utilities, Division of Electricity. Without the software maintenance and technical support services provided by Speedware, Inc. the City will not be able to deploy web-based applications that affect Division of Electricity accounts and billing systems, the Street Light billing system as well as the Miscellaneous billing system, and the Division of Electricity will lose the capability to upgrade current software applications and vendor technical support, as well as software maintenance for both server-side and client-side components. Also, renewing this agreement will allow the City to continue receiving software upgrades, technical support and related services for the Speedware software application. This application offers various software products to enhance productivity and improve business performance.

Since, the Speedware software application is copyright owned by Speedware, Inc., this contract is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.

FISCAL IMPACT:
The cost during years 2009 and 2010 were $22,358.00 and $24,593.80, respectiv...