City of Columbus - File #: 0460-2006

• File #: 0460-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/23/2006
• In control: Utilities Committee
• On agenda: 4/3/2006
• Final action: 4/5/2006
• Title: To authorize and direct the Finance & Management Director to enter into two contracts for the option to purchase Pre-Cast Concrete Products and Manholes with KOI Pre-Cast Concrete Products, Inc. and Rinker Materials, to authorize the expenditure of two dollars to establish the contracts from the Purchasing Contract Operation Fund, to waive formal competitive bidding requirements, and to declare an emergency. ($2.00)

Date	Ver.	Action By	Action	Result
4/5/2006	1	ACTING CITY CLERK	Attest
4/4/2006	1	MAYOR	Signed
4/3/2006	1	Columbus City Council	Approved	Pass
4/3/2006	1	COUNCIL PRESIDENT	Signed
3/17/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
3/16/2006	1	Finance - Purchasing Drafter	Sent for Approval
3/16/2006	1	CITY ATTORNEY	Reviewed and Approved
3/2/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
3/1/2006	1	Auditor Reviewer	Reviewed and Approved
3/1/2006	1	CITY AUDITOR	Reviewed and Approved
3/1/2006	1	Finance - Purchasing Drafter	Sent for Approval
3/1/2006	1	CITY ATTORNEY	Reviewed and Approved
2/28/2006	1	EBOCO Reviewer	Reviewed and Approved
2/28/2006	1	ODI DIRECTOR	Reviewed and Approved
2/28/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/27/2006	1	FINANCE DIRECTOR	Reviewed and Approved
2/27/2006	1	FINANCE DIRECTOR	Reviewed and Approved
2/27/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/23/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Pre-Cast Concrete Products & Manholes for the biggest user, the Division of Sewerage and Drainage. The term of the proposed option contracts would be from the date of execution for two (2) years, ending May 31, 2008, with the option to extend for one additional year.

The Purchasing Office solicited 61 vendors for the purchase of Pre-Cast Concrete Products & Manholes (SA001875). Of those solicited, 6 had certified MBE status and 1 had certified FBE status. The formal bid opened January 26, 2006. There were three proposals received (MBE:0; FBE:0).

One responsive bid was received for Groups 2, 3 & 4 from Rinker Materials. Two bids were received for Group 1 and both were deemed non-responsive as they failed to bid on all 8 items, as required in the specifications. Both bids were rejected and considered on an informal basis. Award is recommended to the overall lowest and best bidder for that Group, KOI Pre-Cast Concrete Products.

The Purchasing Office is recommending award of two contracts to the lowest, responsible and best bidders:
KOI Pre-Cast Concrete Products, MAJ, Group 1, CC#61-1143644
Rinker Materials, MAJ, Groups 2, 3, & 4, CC#84-0528519
Total Estimated Annual Expenditure: $40,000.00

The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish these option contracts are budgeted in the Purchasing Contract Account. The Division of Sewerage and Drainage will be required to obtain approval to expend from their own appropriations for their estimated annual expenditu...