City of Columbus - File #: 0851-2007

• File #: 0851-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/18/2007
• In control: Public Service & Transportation Committee
• On agenda: 7/23/2007
• Final action: 7/25/2007
• Title: To authorize the Finance Director to enter into contract with ESEC Corporation dba Columbus Peterbilt and McNeilus Truck and Manufacturing, Incorporated, for the purchase of truck cabs and chassis and bodies, which collectively constitute six (6) front loading refuse collection trucks for the Refuse Collection Division; to appropriate and authorize the City Auditor to transfer $1,170,006.00 from the Special Income Tax Fund to the 2004 Voted Refuse Collection Fund; to appropriate $1,170,006.00 and authorize the expenditure of $1,170,006.00 or so much thereof as may be needed from the 2004 Voted Refuse Collection Fund; and to declare an emergency. ($1,170,006.00)

Date	Ver.	Action By	Action	Result
7/25/2007	1	CITY CLERK	Attest
7/24/2007	1	MAYOR	Signed
7/23/2007	1	Columbus City Council	Approved	Pass
7/23/2007	1	COUNCIL PRESIDENT	Signed
7/12/2007	1	CITY ATTORNEY	Reviewed and Approved
7/12/2007	1	Service Reviewer	Sent to Clerk's Office for Council
7/11/2007	1	EBOCO Reviewer	Reviewed and Approved
7/11/2007	1	ODI DIRECTOR	Reviewed and Approved
7/11/2007	1	Service Reviewer	Sent for Approval
7/10/2007	1	Auditor Reviewer	Reviewed and Approved
7/10/2007	1	CITY AUDITOR	Reviewed and Approved
7/10/2007	1	Service Reviewer	Sent for Approval
7/9/2007	1	Finance Reviewer	Reviewed and Approved
7/9/2007	1	Finance Reviewer	Reviewed and Approved
7/9/2007	1	FINANCE DIRECTOR	Reviewed and Approved
7/9/2007	1	Service Reviewer	Sent for Approval
6/27/2007	1	SERVICE DIRECTOR	Reviewed and Approved
6/4/2007	1	Service Reviewer	Reviewed and Approved
5/18/2007	1	Service Drafter	Sent for Approval

Explanation

Background: Front loading collection vehicles are an integral part of the Refuse Collection Division's mechanized collection system. This ordinance authorizes the purchase of six (6) front loading box truck cab/chassis and six (6) front loading box truck bodies to supplement and eventually replace aging, high maintenance and expense vehicles as these vehicles become too costly to repair. Formal competitive bids were solicited and opened by the Purchasing Office on March 1, 2007 (solicitation #SA0023089). One supplier submitted a bid for the cab/chassis and three suppliers submitted bids for the bodies. Bids were received from the following (vendor / unit cost):

Cab and Chassis Bids
Columbus Peterbilt/ $120,312.00

Body Bids
McNeilus Truck and Manufacturing Company/ $73,631.00
Schodorf Truck Body and Equipment Company, Inc. / $75,500.00
Bell Equipment Company / $76,632.00

The complete refuse collection truck consists of the cab, chassis, and body. The only bid for the cab and chassis was submitted by Columbus Peterbilt. The Refuse Collection Division recommends the purchase of the cab and chassis from Columbus Peterbilt (majority), contract compliance number 34-1285858 (expiring 9/21/08) as the lowest responsive, responsible and best bid. A total of six (6) units will be purchased. The unit cost for four of these will be $120,317.00. Two others will be purchased and equipped with a coolant heater and a hydraulic fluid warmer options. These items are needed due to the fact that the Morse Road Facility does not have an inside truck storage area. These items are necessary to insure service in the colder months of the year. The unit cost of this option is $3,159.00 each. The total unit cost for these two trucks with the option is $123,476.00. The total cost of the Cab/Chassis and chosen options award is $728,220.00.

McNeilus Truck and Manufacturing Company was judged to be the lowest responsive responsible and best bidder fo...