City of Columbus - File #: 1605-2006

• File #: 1605-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/12/2006
• In control: Administration Committee
• On agenda: 10/2/2006
• Final action: 10/4/2006
• Title: To authorize and direct the Finance and Management Director to enter into two (2) UTC contracts for the option to purchase Automobiles with Graham Ford Inc. and Byers Chevrolet LLC, to authorize the expenditure of two (2) dollars to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($2.00).

Date	Ver.	Action By	Action	Result
10/4/2006	1	MAYOR	Signed
10/4/2006	1	CITY CLERK	Attest
10/2/2006	1	Columbus City Council	Approved	Pass
10/2/2006	1	COUNCIL PRESIDENT	Signed
9/22/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
9/21/2006	1	Finance - Purchasing Drafter	Sent for Approval
9/21/2006	1	CITY ATTORNEY	Reviewed and Approved
9/18/2006	1	Finance - Purchasing Drafter	Sent for Approval
9/18/2006	1	Auditor Reviewer	Reviewed and Approved
9/18/2006	1	CITY AUDITOR	Reviewed and Approved
9/15/2006	1	Finance - Purchasing Drafter	Sent for Approval
9/15/2006	1	EBOCO Reviewer	Reviewed and Approved
9/15/2006	1	ODI DIRECTOR	Reviewed and Approved
9/13/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/13/2006	1	FINANCE DIRECTOR	Reviewed and Approved
9/12/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Automobiles. The term of the proposed option contract would be through August 31, 2007 or manufacturers build-out. The Purchasing Office opened formal bids on August 24, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002116 GRW) Eighteen (MAJ:18, MBE:0, FBE:0) bids were solicited; Three (3) (MAJ:5) bids were received.

The Purchasing Office is recommending award contract to the lowest responsive, responsible and best bidders.

Graham Ford Inc., MAJ, CC#340901877 (Expires 05/18/07), $47,100.00
Byers Chevrolet LLC MAJ, CC#314139860 (Expires 07/11/07), $359,491.00
Total Estimated Annual Expenditure: $406,591.00

These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize and direct the Finance and Management Director to enter into two (2) UTC contracts for the option to purchase Automobiles with Graham Ford Inc. and Byers Chevrolet LLC, to authorize the expenditure of two (2) dollars to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($2.00).


Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on August 24, 2006 and selected the lowest, responsive, responsible and best bids; and

WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining ...