Explanation
BACKGROUND: This ordinance authorizes the option to purchase Hach Supplies for laboratories in the Department of Public Utilities and other city agencies. Hach items are used to ensure water quality. The term of the proposed option contract will be through April 30, 2018 with the option to extend one additional year or portion thereof, subject to mutual agreement of both parties, in accordance with formal bid solicitation SA005695. These items are used lab testing at various laboratories throughout the city. The Purchasing Office opened formal bids on January 15, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with competitive bid section of the code (Solicitation SA005695). Thirty-six bids (46) were solicted. Two bids were received.
The Purchasing Office is recommending award of one contract to the lowest, responsive, responsible and best bidder, Hach Company, CC#420704420, Expiration: April 29, 2016. Total Estimated Annual Expenditure: $60,000.00.
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action Hach Supplies will not be available for City laboratories and the efforts of various city agencies to continue with laboratory tests would be delayed and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. The Public Utilities and other city departments will be required to obtain approval to expend from its own appropriations.
Title
To authorize the Finance and Management Director to enter into one contract for the option to purchase Hach Supplies from Hach Company; to authorize the expenditure of one ($1.00) dollar to establish a contract from the General Fund; and to declare an emergency ($1.00).
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