City of Columbus - File #: 1498-2009

• File #: 1498-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/28/2009
• In control: Utilities Committee
• On agenda: 12/7/2009
• Final action: 12/9/2009
• Title: To authorize and direct the Finance and Management Director to modify and extend the contract for the Water Division for the option to purchase Weed and Vegetation Management with TruGreen ChemLawn and Hickman Lawn Care, Inc.

Date	Ver.	Action By	Action	Result
12/9/2009	1	CITY CLERK	Attest
12/8/2009	1	MAYOR	Signed
12/7/2009	1	Columbus City Council	Approved
12/7/2009	1	COUNCIL PRESIDENT	Signed
11/23/2009	1	Columbus City Council	Read for the First Time
11/11/2009	1	CITY ATTORNEY	Reviewed and Approved
11/11/2009	1	Finance Drafter	Sent to Clerk's Office for Council
11/10/2009	1	ODI DIRECTOR	Reviewed and Approved
11/10/2009	1	Finance Drafter	Sent for Approval
11/10/2009	1	Auditor Reviewer	Reviewed and Approved
11/10/2009	1	CITY AUDITOR	Reviewed and Approved
11/10/2009	1	Finance Drafter	Sent for Approval
11/9/2009	1	EBOCO Reviewer	Sent for Approval
11/6/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/6/2009	1	FINANCE DIRECTOR	Reviewed and Approved
10/29/2009	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

To modify and extend the existing contract for the option to purchase Weed and Vegetation Management Control for the Utilities Department, Water Division, to and including December 30, 2010. The Universal Term Contract has a final one-year extension available, subject to mutual agreement and City Council approval. Formal bids were opened by the Purchase Office on September 14, 2006. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (SA#002155). The following contracts were established in accordance with bids received:

FL003324 with TruGreen ChemLawn, 36-3734669.
FL003325 with Hickman Lawn Care, Inc., 31-11432478.

These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.

1. Amount of additional funds: The estimated annual expenditures for the contracts is $58,600.00 (TruGreen ChemLawn: $42,100.00 & Hickman Lawn Care: $16,500.00). The Water Division must obtain approval to expend from their own budgeted funds for the estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract, but requires City Council approval.
3. Reason other procurement processes not used: The exact same product is required as originally bid. No better pricing, terms or conditions are expected by re-bidding at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.

FISCAL IMPACT: No funding is required to extend the option contracts. The Water Division must set aside their own funding for their estimated expenditures.


Title

To authorize and direct the Finance and Management Director to modify and extend the contract for the Water Division for the option to purchase Weed and Vegetation Management with TruGreen ChemLawn and Hickman Lawn Care, Inc.

Body

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