Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to modify a contract for landscape maintenance at the I-71 Complex located at 757 Carolyn Avenue/750 Piedmont Road, the Health Department at 240 Parsons Avenue, the Police Academy at 1000 North Hague Avenue, and two Police substations at 1375 Cleveland Avenue and 950 East Main Street. Landscape activities include full service lawn mowing, edging, four rounds of lawn fertilizing, maintenance of all planting beds, pruning of all trees and shrubs, weeding of all planting beds, mulching, and spring clean-up. The contract also provides for the hydro-seeding of the grass strip surrounding City Hall that was damaged by the chemicals used during the winter to melt snow and ice on the sidewalks. The original contract was awarded based on bids received October 7, 2003, and was authorized by Ord. 0029-2004 (passed March 9, 2004) covering all of 2004, including snow/ice removal as well as landscaping. The snow/ice removal portion was renewed for all of 2005 by Ord. 2184-2004 in the amount of $25,000.00 (passed December 15, 2004). This ordinance modifies that renewal, the second of four one-year renewal options. The three Police buildings are additions to the original contract.
Emergency action is requested so that lawn maintenance may be continued without interruption.
Fiscal Impact: In 2005, the Facilities Management Division budgeted $64,021.00 for snow/ice removal and landscape maintenance. This ordinance authorizes an expenditure of $50,364.43 for the landscape maintenance only. The additional funds necessary for this modification will be available through cost savings realized on the UTC mowing contracts used for all other facilities. The Facilities Management Division spent $23,376.50 in 2004 for landscape services with Winnscapes. That contract was for two locations only and did not include as many services. Winnscapes Contract Compliance Number 31-1313521, exp. 07/08/...
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