City of Columbus - File #: 0604-2009

• File #: 0604-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/15/2009
• In control: Safety Committee
• On agenda: 5/18/2009
• Final action: 5/21/2009
• Title: To authorize and direct the Director of Public Safety to enter into contract with DataWorks Plus for the purchase of a Mugshot Imaging System for the Division of Police; to authorize an expenditure of $264,994.00 from the General Government Grant Fund; and to declare an emergency. ($264,994.00)

Date	Ver.	Action By	Action	Result
5/21/2009	1	ACTING CITY CLERK	Attest
5/20/2009	1	MAYOR	Signed
5/18/2009	1	Columbus City Council	Approved	Pass
5/18/2009	1	COUNCIL PRESIDENT	Signed
5/4/2009	1	Auditor Reviewer	Reviewed and Approved
5/4/2009	1	CITY AUDITOR	Reviewed and Approved
5/4/2009	1	Safety Drafter	Sent for Approval
5/4/2009	1	CITY ATTORNEY	Reviewed and Approved
5/4/2009	1	Safety Drafter	Sent to Clerk's Office for Council
5/1/2009	1	EBOCO Reviewer	Sent for Approval
5/1/2009	1	ODI DIRECTOR	Reviewed and Approved
5/1/2009	1	Safety Drafter	Sent for Approval
4/30/2009	1	Finance Reviewer	Reviewed and Approved
4/30/2009	1	Finance Reviewer	Reviewed and Approved
4/30/2009	1	FINANCE DIRECTOR	Reviewed and Approved
4/30/2009	1	Safety Drafter	Sent for Approval
4/29/2009	1	SAFETY DIRECTOR	Reviewed and Approved
4/24/2009	1	Safety Reviewer	Reviewed and Approved
4/15/2009	1	Safety Drafter	Sent for Approval
4/15/2009	1	Safety Reviewer	Reviewed and Approved
4/15/2009	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND: The Division of Police received a grant award through the FY2007 COPS Technology Program (pursuant to Ordinance #1607-2007, passed 11/08/2007). The total amount awarded, including the city match of $1,554,930.00, was $6,219,720.00. The Central Ohio Data Sharing Initiative was awarded funds within this grant to purchase a web-based mug shot system. This mug shot system will be accessible by law enforcement personnel throughout the State of Ohio. This ordinance authorizes the Public Safety Director to enter into contract with DataWorks Plus for the purchase of the Mugshot Imaging System.

BID INFORMATION: Formal Request for Proposals (RFP-SA003043) was posted on October 21, 2008. The following vendors submitted bids as follows:

Insight (MAJ) $199,999.00
ImageWare Systems (MAJ) $174,846.00
Dynamic Imaging (MAJ) $298,364.00
DataWorks Plus (MAJ) $358,030.00 (negotiated final cost $264,994.00).

After committee evaluation and vendor demonstrations, the Division of Police recommends acceptance of the proposal submitted by DataWorks Plus in the amount of $264,994.00. DataWorks Plus was one of three vendors that met minimum specifications and qualifications called for in the RFP. DataWorks Plus received the highest scoring from the evaluation committee due to their proposal and understanding of the tasks, as well as their product demonstration. Negotiations with DataWorks Plus resulted in the proposed contract price of $264,994.00.

Contract Compliance No: 43-1188120 Expires 02/05/2010

Emergency Designation: Emergency legislation is needed because the 36 month grant award period began September 1, 2007 and the acquisition and payment of this system must be completed within the award period.

FISCAL IMPACT: This ordinance authorizes an expenditure of $264,994.00 from the General Government Grant Fund to enter i...