Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Sanitary Paper Products and Dispensers with Carmen’s Distribution System, Inc. and Key 4 Supply, Inc. These contracts will be used City Wide to provide Sanitary Paper Products and Dispensers as needed for use in City of Columbus facilities. Sanitary Paper Products and Dispensers are necessary for maintaining personal hygiene. The term of each of the proposed option contracts would be approximately two (2) years, expiring September 30, 2027, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on June 12, 2025. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO003264.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 of Columbus City Code relating to competitive bidding (Request for Quotation No. RFQ030417). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Carmen’s Distribution System, Inc., CC# 005749 expires 6/10/2027, All Items, $1.00
Key 4 Supply, Inc., CC#049181, expires 1/9/2027, All Items, $1.00
Total Estimated Annual Expenditure: $200,000.00, City Wide users.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract expires 9/30/2025 and sanitary paper products and dispensers that are needed in citywide facilities for personal hygiene care citywide.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expen...
Click here for full text