Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Uniforms for the Police Division, the largest user to and including September 30, 2005. Formal bids were opened by the Purchasing Office on November 21, 2001. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000125DRM). FL001055, with Roy Tailors Uniform Company of Columbus, Inc. was established in accordance with bids received. Their contract compliance number is 31-1261664.
1. Amount of additional funds: The estimated annual expenditure for the contract is $745,159.00. The Police Division must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: Due to increased workload and reduced staffing there is insufficient time to do a formal bid process and establish a new contract before this contract expires on March 1, 2005. A new bid process is currently under way.
3. Reason other procurement processes not used: By extending this contract we will eliminate a lapse between contracts.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement
FISCAL IMPACT: No funding is required to extend the option contracts. The Police Division must set aside their own funding for their estimated expenditures.
To maintain an uninterrupted supply of service to the City Agency using the Universal Term Contract, this ordinance is be submitted as an emergency.
Title
To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase police uniforms, with Roy Tailors Uniform Company of Columbus, Inc., and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bid; and
WHEREAS, vendor has agreed to extend FL001055 at current prices an...
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