Explanation
BACKGROUND: For the option to purchase Diffuser Parts for the biggest user, the Division of Sewerage and Drainage. The term of the proposed option contract would be from the date of execution for two (2) years, ending December 31, 2007, with the option to extend for one additional year.
The Purchasing Office solicited 162 vendors for the purchase of Diffuser Parts (SA001685). Of those solicited, 1 had certified MBE status and 1 had certified FBE status. The formal bid opened July 21, 2005. There were three proposals received (MBE:0; FBE:0).
The company submitting the lowest bid was deemed non-responsive due to submission of bidders terms and conditions in conflict with the City's terms and conditions. The Division of Sewerage and Drainage, the largest user, requested that the City Attorney's office review their Terms and Conditions and try to resolve any unacceptable terminology. The Terms and Conditions have been reviewed, modifications made and the bidder has agreed in writing to the modification. The bids will now be considered on an informal basis and a contract will be established, as they are the lowest responsible and best bid received.
The Purchasing Office is recommending award of a contract to the lowest responsible and best bid:
Environmental Dynamics, Inc. MAJ, CC#43-1144201
Estimated Annual Expenditure: $200,000.00
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Division of Sewerage and Drainage will be required...
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