Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Trophies and Awards with Village Trophy Company. The Department of Recreation and Parks is the primary user for various awards. Trophies and Awards are used to award participants in leagues, tournaments, and events held by the Department throughout the city. The term of the proposed option contract would be approximately three (3) years, expiring March 31, 2027, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on February 8, 2024. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ026655). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Village Trophy Company, CC# 005159 expires 2/12/2026, Items 1 & 4-25, $1.00
Total Estimated Annual Expenditure: $30,000.00, Department of Recreation and Parks the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Director of the Department of Finance and Management to enter into a Universal Term Contract for the option to purchase Trophies and Awards with Village Trophy Company; and to authorize the expenditure of $1.00. ($1.00)
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