City of Columbus - File #: 0464-2011

• File #: 0464-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/14/2011
• In control: Recreation & Parks Committee
• On agenda: 4/4/2011
• Final action: 4/7/2011
• Title: To authorize the Director of Recreation and Parks to enter into an agreement with Class Acts Columbus, Inc. to provide professional and fiscal services for 2011 programs including the Jazz and Rib Fest to be held July 22-24; Rhythm on the River series to be held on July 8, August 12, August 26, September 2; and various Scioto Mile events as needed; to waive the competitive bidding provisions of Chapter 329 of the Columbus City Codes, 1959; and to declare an emergency. ($145,000.00)

Date	Ver.	Action By	Action	Result
4/7/2011	1	CITY CLERK	Attest
4/6/2011	1	MAYOR	Signed
4/4/2011	1	Columbus City Council	Approved	Pass
4/4/2011	1	COUNCIL PRESIDENT	Signed
3/22/2011	1	CITY AUDITOR	Reviewed and Approved
3/22/2011	1	Rec & Parks Drafter	Sent for Approval
3/22/2011	1	CITY ATTORNEY	Reviewed and Approved
3/22/2011	1	Rec & Parks Drafter	Sent to Clerk's Office for Council
3/21/2011	1	Rec & Parks Drafter	Sent for Approval
3/21/2011	1	Auditor Reviewer	Reviewed and Approved
3/18/2011	1	Finance Reviewer	Reviewed and Approved
3/18/2011	1	Finance Reviewer	Reviewed and Approved
3/18/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/17/2011	1	Rec & Parks Drafter	Sent for Approval
3/16/2011	1	ODI DIRECTOR	Reviewed and Approved
3/15/2011	1	Rec & Parks Drafter	Sent for Approval
3/15/2011	1	EBOCO Reviewer	Sent for Approval
3/14/2011	1	Rec & Parks Drafter	Sent for Approval
3/14/2011	1	REC & PARKS DIRECTOR	Reviewed and Approved

Explanation

Class Acts Columbus will provide professional services to the Office of Special Events as booking and fiscal agent for the Jazz and Rib Fest, Rhythm on the River series, and other events as needed. Services include securing artists and coordination of performance, travel and production arrangements. Fiscal agent services include processing artist contracts and payment of contract deposits and artist fees. Class Acts Columbus will collect all festival vendor fees and beverage receipts, and pay event expenses from invoices as authorized and directed by CRPD. Class Acts Columbus will maintain financial records pertaining to all transactions. Class Act Columbus will hold a surety bond in the amount of $100,000 and Certificate of Insurance as required by the City. Compensation to Class Acts Columbus will be $7,500 and 10 percent of the artists' contract fees as payment for these services, with total compensation not to exceed $20,000. Payment will be made to Class Acts upon receipt of proof of payment and invoice for services rendered. Due to the unique nature of the services provided, the department is requesting the waiver of competitive bidding requirements to enter into an agreement with Class Acts Columbus.

Principal Parties:
Class Acts Columbus, Inc.
Paul Hoy, 614-358-1888
31-1340678 expires 2/18/2013

Emergency action is requested in order to obtain commitments from entertainers, secure major programmatic elements and process contracts for performances beginning in July 2010.

Fiscal Impact:
A total of $145,000.00 is required to meet the financial obligation of this agreement as follows. Hotel/Motel funds are contingent upon City Council's approval of the Hotel/Motel Tax ordinance:

Title

To authorize the Director of Recreation and Parks to enter into an agreement with Class Acts Columbus, Inc. to provide professional and fiscal services for 2011 programs including the Jazz and Rib Fest to be held July 22-24; Rhyt...