City of Columbus - File #: 0419-2009

• File #: 0419-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/12/2009
• In control: Finance & Economic Development Committee
• On agenda: 3/30/2009
• Final action: 4/1/2009
• Title: To authorize the Finance and Management Director to renew a contract with Jani-King of Columbus for custodial services for the Fleet Maintenance building; to authorize the expenditure of $55,401.53 from the Fleet Management Services Fund; and to declare an emergency. ($55,401.53)

Date	Ver.	Action By	Action	Result
4/1/2009	1	CITY CLERK	Attest
3/31/2009	1	MAYOR	Signed
3/30/2009	1	Columbus City Council	Approved	Pass
3/30/2009	1	COUNCIL PRESIDENT	Signed
3/20/2009	1	CITY ATTORNEY	Reviewed and Approved
3/20/2009	1	Finance Drafter	Sent to Clerk's Office for Council
3/19/2009	1	Auditor Reviewer	Reviewed and Approved
3/19/2009	1	CITY AUDITOR	Reviewed and Approved
3/19/2009	1	Finance Drafter	Sent for Approval
3/19/2009	1	EBOCO Reviewer	Sent for Approval
3/19/2009	1	ODI DIRECTOR	Reviewed and Approved
3/19/2009	1	Finance Drafter	Sent for Approval
3/18/2009	1	Finance Reviewer	Reviewed and Approved
3/18/2009	1	FINANCE DIRECTOR	Reviewed and Approved
3/18/2009	1	Finance Drafter	Sent for Approval
3/17/2009	1	Finance Reviewer	Reviewed and Approved
3/17/2009	1	Finance Drafter	Sent for Approval
3/17/2009	1	Finance Reviewer	Reviewed and Approved
3/12/2009	1	Finance Drafter	Sent for Approval
3/12/2009	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to renew a contract with Jani-King of Columbus for custodial services for the Fleet Management Division, located at 4211 Groves Rd. This contract was initially authorized by Ordinance No. 0531-2008, passed April 2, 2008, in the amount of $55,401.53. This modification exercises the first of four one-year renewal options.

Emergency action is requested to ensure custodial services at the Fleet Maintenance building are not interrupted.

Fiscal Impact: The Fleet Management Division budgeted $70,000.00 in the 2009 budget for custodial services. The cost of this renewal is $55,401.53. The cost of the contract in 2008 was $55,401.53. The balance of these monies will be spent on other custodial services, such as window cleaning.

Jani-King of Columbus, Contract Compliance Number 31-1312402, expiration 02/26/2011.

Title

To authorize the Finance and Management Director to renew a contract with Jani-King of Columbus for custodial services for the Fleet Maintenance building; to authorize the expenditure of $55,401.53 from the Fleet Management Services Fund; and to declare an emergency. ($55,401.53)

Body

WHEREAS, Ordinance No. 0531-2008, passed by City Council on April 2, 2008, authorized the Finance and Management Director to enter into a contract with Jani-King of Columbus for custodial services for the Fleet Management Division, located at 4211 Groves Rd.; and

WHEREAS, the contract with Jani-King of Columbus contains an option to renew the existing agreements for four one-year periods; and

WHEREAS, it is necessary to renew this contract with Jani-King of Columbus; and

WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Finance and Management Director to renew a contract with Jani-King of Columbus for custodial services at t...