City of Columbus - File #: 0840-2009

• File #: 0840-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/3/2009
• In control: Utilities Committee
• On agenda: 7/6/2009
• Final action: 7/8/2009
• Title: To authorize the Director of Public Utilities to contract with AA Programmed Janitorial and Building Maintenance, Inc. for Janitorial Services, for the Division of Sewerage and Drainage; and to authorize the expenditure of $174,192.00 from the Sewerage System Operating Fund ($174,192.00).

Date	Ver.	Action By	Action	Result
7/8/2009	1	CITY CLERK	Attest
7/7/2009	1	MAYOR	Signed
7/6/2009	1	Columbus City Council	Approved	Pass
7/6/2009	1	COUNCIL PRESIDENT	Signed
6/22/2009	1	Columbus City Council	Read for the First Time
6/11/2009	1	FINANCE DIRECTOR	Reviewed and Approved
6/11/2009	1	Utilities Drafter	Sent for Approval
6/11/2009	1	CITY AUDITOR	Reviewed and Approved
6/11/2009	1	CITY AUDITOR	Reviewed and Approved
6/11/2009	1	Utilities Drafter	Sent for Approval
6/11/2009	1	CITY ATTORNEY	Reviewed and Approved
6/11/2009	1	Utilities Drafter	Sent to Clerk's Office for Council
6/10/2009	1	Utilities Drafter	Sent for Approval
6/10/2009	1	Finance Reviewer	Reviewed and Approved
6/10/2009	1	Finance Reviewer	Reviewed and Approved
6/9/2009	1	UTILITIES DIRECTOR	Reviewed and Approved
6/9/2009	1	Utilities Drafter	Sent for Approval
6/9/2009	1	EBOCO Reviewer	Sent for Approval
6/9/2009	1	ODI DIRECTOR	Reviewed and Approved
6/3/2009	1	Utilities Drafter	Sent for Approval
6/3/2009	1	Utilities Reviewer	Reviewed and Approved
6/3/2009	1	Utilities Drafter	Sent for Approval

Explanation

A. Need. This legislation authorizes the Director of Public Utilities to enter into contract for Janitorial Services, for the Division of Sewerage and Drainage. This contract was bid on May 13, 2009, and is proposed as a multi-year contract with incremental funding, approximately annually, as stated in the Bidding Documents.

B. Procurement History. This procurement has been conducted in accordance with the requirements for competitive sealed bidding in Section 329, Columbus City Codes, 1959. An Invitation For Bidders (IFB) was published electronically and in the "City Bulletin" in April, 2009. A Pre-Bid Meeting was held on April 28, 2009. Fourteen sets of Bidding Documents were obtained by prospective Bidders, and five Bids were received on May 13, 2009, bid tabulation is attached.

C. Recommended Contract Award. The bid of AA Programmed Janitorial and Building Maintenance, Inc. appears to be free of substantive defects. This bid is within the budget, and has also been tendered by an entity which is well qualified to the contract work. Award is recommended to AA programmed Janitorial and Building Maintenance, Inc. of Columbus, Ohio, who is the lowest Responsive and Responsible and Best Bidder.

Supplier: AA Programmed Janitorial and Building Maintenance (31-1190027) Expires 4-10-11

Fiscal Impact: The FY2009 Budget allocates sufficient funds for this contract. Amounts appropriated for this purpose in recent years are as follows:

$200,000.00 was spent in 2009
$190,000.00 was spent in 2008

PROJECT LOCATIONS:

This project involves the Division's the Jackson Pike Wastewater Treatment Plant, the Southerly Wastewater Treatment Plant, the Compost Facility, the Sewer Maintenance Operation Center and the Truck Waste Disposal Site.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findi...