Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Soda Ash with Bonded Chemicals, Inc. The Division of Water and Power is the sole user of Soda Ash, used as a softening agent for potable water at the water treatment plants. The term of the proposed option contract would be approximately three (3) years, expiring March 31, 2029, with the option to renew for one (1) additional year or portion thereof. The Purchasing Office opened formal bids on January 8, 2026. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ031675). Three (3) bids were received. Soda Ash and Caustic Soda are both used as a softening agent, with one product being used as the primary softening agent and the other used as the secondary softening agent, depending on cost effectiveness. Pricing is requested based on estimated usage as both the primary product (Items 1-3) and as the secondary product (Items 4-6) with training being Item 7. Soda Ash is currently used as the secondary agent and will continue to be used as secondary. Award is being recommended to the lowest bidder for Items 4-6, the secondary usage items.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Bonded Chemical, Inc., CC# 009693 expires 1/24/27, Items 4-7 Only, $1.00
Total Estimated Annual Expenditure: $234,000, Division of Water and Power, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because it is necessary to eliminate any possible lapse in contract periods.
The company is not debarred accordi...
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