BACKGROUND
This ordinance authorizes the City Auditor to renew the existing contract with Ceridian HCM, Inc. and provide funding for the support, hosting, services, hardware, and maintenance of Dayforce; to authorize the expenditure of up to $1,324,800.00 from the Department of Technology operating fund; to authorize the expenditure of $70,000.00 from the Employee Benefits fund.
The original contract for implementation and a three year term after the go-live date, was authorized by Ordinance 0848-2019 and passed on April 29, 2019. The agreement includes licensing, hosting, maintenance, support, and professional services for the Dayforce system and time clocks manufactured by Ceridian for enterprise-wide benefits administration, payroll, personnel management, and employee self-service system. The City Auditor’s Office originally procured these services with Ceridian through the competitive bidding RFP process in Chapter 329 of the Columbus City Code. The original contract term ends September 18, 2023, three (3) years from production go-live date, as specified in the agreement between the City and Ceridian. A renewal is necessary to continue the subscription to ensure no service interruption in the City’s payroll process, personnel operations, and benefits administration.
The City Auditor has negotiated a three (3) year extended renewal term with Ceridian, with each year contingent upon funding being approved and appropriated annually by City Council. Year one of the renewal will contain no increase in the current fees. This will be the fourth year the City has locked in pricing without an increase since 2019. Years two and three will allow the lesser of five percent or the annual increase in the Annual Inflation Index in the 12-month period preceding the increase less one percent (1%). The amended agreement will also require ninety (90) days notice if the City decides to terminate the contract.
This contract also includes professional services related to managing...
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