City of Columbus - File #: 0554-2006

• File #: 0554-2006
• Version: 2
• Type: Ordinance
• Status: Passed
• File created: 3/6/2006
• In control: Health, Housing & Human Services Committee
• On agenda: 4/3/2006
• Final action: 4/5/2006
• Title: To authorize and direct the Finance and Management Director to enter into contract for the option to purchase dental supplies with Medco Supply, Inc., to authorize the expenditure of $1.00 to establish the contract from the Purchasing Contract Operation Fund. , and to declare an emergency. ($1.00).

Date	Ver.	Action By	Action	Result
4/5/2006	2	ACTING CITY CLERK	Attest
4/4/2006	2	MAYOR	Signed
4/3/2006	1	Columbus City Council	Amended to 30 day	Pass
4/3/2006	1	Columbus City Council	Waive the 2nd Reading	Pass
4/3/2006	2	Columbus City Council	Approved as Amended	Pass
4/3/2006	2	COUNCIL PRESIDENT	Signed
3/14/2006	1	Finance - Purchasing Drafter	Sent for Approval
3/14/2006	1	CITY ATTORNEY	Reviewed and Approved
3/14/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
3/13/2006	1	Finance - Purchasing Drafter	Sent for Approval
3/13/2006	1	Auditor Reviewer	Reviewed and Approved
3/13/2006	1	CITY AUDITOR	Reviewed and Approved
3/8/2006	1	ODI DIRECTOR	Reviewed and Approved
3/7/2006	1	EBOCO Reviewer	Reviewed and Approved
3/6/2006	1	Finance - Purchasing Drafter	Sent for Approval
3/6/2006	1	FINANCE DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND: For the option to purchase dental supplies for the Columbus Health Department, the largest user. The term of the proposed option contract (UTC) would be up to and including December 31, 2008, with the option to renew for one (1) additional year, or portion thereof, at the same pricing. The Purchasing Office opened formal bids on January 05, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001858). 4 bids received: MAJ: 4 bids solicited, MAJ: 3 bids received; MBE: 0 bids solicited, MBE: 1 bids received; FBE: 0 bid solicited, FBE: 0 bid received.

The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidder:

Medco Supply, Inc., MBE, CC#74-3145830, $1.00

Total Estimated Annual Expenditure: $40,000.00.

This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of state Unresolved Findings for Recovery Certified Search.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance and Management Director to enter into contract for the option to purchase dental supplies with Medco Supply, Inc., to authorize the expenditure of $1.00 to establish the contract from the Purchasing Contract Operation Fund. , and to declare an emergency. ($1.00).

Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on January 05, 2006 and selected...