City of Columbus - File #: 1474-2005

• File #: 1474-2005
• Version: 3
• Type: Ordinance
• Status: Passed
• File created: 8/31/2005
• In control: Public Service & Transportation Committee
• On agenda: 10/24/2005
• Final action: 10/26/2005
• Title: To authorize and direct the Finance and Management Director to enter into thirteen contracts for the option to purchase OEM Truck Parts with Center City International Trucks Inc., Franklin Tractor Sales, Schodorf Truck Body & Equipment, Brom Truck Inc., Holtz Industries, McNeilus Truck & Manufacturing Inc., Best Equipment, Burdick Equipment Company Inc., Bell Equipment Company of Ohio, Fosters Truck & Trailer Inc., Weller Auto Parts, to authorize the expenditure of thirteen dollars to establish the contract from the Purchasing/Contract Operation Fund. and to declare an emergency. ($13.00) ($11.00)

Date	Ver.	Action By	Action	Result
10/26/2005	3	ACTING CITY CLERK	Attest
10/25/2005	3	MAYOR	Signed
10/24/2005	1	Columbus City Council	Amended as submitted to the Clerk	Pass
10/24/2005	2	Columbus City Council	Approved as Amended	Pass
10/24/2005	3	COUNCIL PRESIDENT	Signed
10/13/2005	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/12/2005	1	CITY ATTORNEY	Reviewed and Approved
10/11/2005	1	ODI DIRECTOR	Reviewed and Approved
10/11/2005	1	Finance - Purchasing Drafter	Sent for Approval
10/6/2005	1	EBOCO Reviewer	Reviewed and Approved
9/30/2005	1	Finance - Purchasing Drafter	Sent for Approval
9/28/2005	1	Finance - Purchasing Drafter	Sent for Approval
9/28/2005	1	Auditor Reviewer	Reviewed and Approved
9/28/2005	1	CITY AUDITOR	Reviewed and Approved
9/27/2005	1	ODI DIRECTOR	Reviewed and Disapproved
9/26/2005	1	EBOCO Reviewer	Reviewed and Disapproved
9/23/2005	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
8/31/2005	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase OEM Truck Parts for Fleet Management. The term of the proposal option contract would be two (2) years. Contract is through September 30, 2007. The Purchasing Office opened formal bids on July 7, 2005

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001684 GRW. One-hundred eighty four (MAJ:179, MBE:2, FBE:3) bids were solicited; thirteen (13) (MAJ:13) bids were received.

The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders that are factory authorized dealer/distributors:

Center City International Trucks Inc. MAJ, CC#311048371, $310,000.00
Franklin Tractor Sales, MAJ, CC#310678261, $40,000.00
Schodorf Truck Body & Equipment , MAJ, CC# 314416487, $620,000.00
W.W. Williams, Midwest Inc., MAJ, CC# 311024851, $20,000.00
Brom Truck Inc. MAJ, CC# 341144839, $20,000.00
Nortrax-Great Lakes, Inc. MAJ, CC# 311160782, $50,000.00
Holtz Industries, MAJ, CC# 311243343, $25,000.00
McNeilus Truck & Mfg. Inc. MAJ, CC# 411314526, $50,000.00
Best Equipment Company Inc., MAJ, CC# 351097778, $20,000.00
Burdick Equipment Company, Inc., MAJ, CC# 311232766, $10,000.00
Bell Equipment Company of Ohio, MAJ, CC# 381941706, $45,000.00
Foster's Truck & Trailer Inc. MAJ, CC# 311315309, $50,000.00
Weller Auto Parts, MAJ, CC# 381856776, $35,000.00
Total Estimated Annual Expenditure: $1,285,000.00

These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. Fleet Management will be required to ...