City of Columbus - File #: 0586-2004

• File #: 0586-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/16/2004
• In control: Recreation & Parks Committee
• On agenda: 4/5/2004
• Final action: 4/7/2004
• Title: To authorize and direct the Finance Director to enter into one contract for the option to purchase Transportation Services for the Recreation and Parks Department, to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
4/7/2004	1	ACTING CITY CLERK	Attest
4/6/2004	1	MAYOR	Signed
4/5/2004	1	Columbus City Council	Approved	Pass
4/5/2004	1	COUNCIL PRESIDENT	Signed
3/25/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
3/24/2004	1	Finance - Purchasing Drafter	Sent for Approval
3/24/2004	1	CITY ATTORNEY	Reviewed and Approved
3/23/2004	1	CITY AUDITOR	Reviewed and Approved
3/22/2004	1	ODI DIRECTOR	Reviewed and Approved
3/22/2004	1	Finance - Purchasing Drafter	Sent for Approval
3/22/2004	1	Auditor Reviewer	Reviewed and Approved
3/19/2004	1	ODI DIRECTOR	Reviewed and Approved
3/19/2004	1	EBOCO Reviewer	Reviewed and Approved
3/18/2004	1	EBOCO Reviewer	Reviewed and Approved
3/16/2004	1	Finance - Purchasing Drafter	Sent for Approval
3/16/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved

Explanation

BACKGROUND: For the option to purchase Transportation Services for the Recreation and Parks Department. The term of the proposed option contract would be three years . Contract is through December 30, 2006. The Purchasing Office opened formal bids on March 4, 2004.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001047 GRW. Twenty Five (MAJ:24, MBE:1, FBEJ) bids were solicited; two (MAJ:2, FBE:0) bids were received.

The Purchasing Office is recommending award of the contract to the low bidder:

Jacs Transportation, Inc., MAJ, CC#311620976. This company is not debarred according to the Federal Excluded Parties Listing. This is company is not on the State Auditor's "Findings for Recovery Database".

Total Estimated Annual Expenditure: $157,500.00

This company is not debarred according to the Federal Excluded Parties Listing.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Recreation and Parks Department will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize and direct the Finance Director to enter into one contract for the option to purchase Transportation Services for the Recreation and Parks Department, to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00)


Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on March 4, 2004 and selected the lowest bid; and

WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining...