Explanation
Background: The Franklin County Municipal Court has an immediate need to enter into a contract to convert existing civil, criminal, environmental and traffic case files into electronic images, and to provide shredding and offsite storage during the conversion process. On May 16th, 2005 the Department of Public Safety, Division of Fire, conducted an inspection of the premises in which court records are stored and issued a citation that requires that all existing case files be removed from those areas not designated for storage. In consideration of the good faith effort of the Franklin County Municipal Court Clerk to remedy the problem and in view of the magnitude of the files to be moved, an extension to move the files was given until the end of December 2005.
This ordinance authorizes the City Auditor to transfer $1,066,907.00 from the special income tax fund to the Franklin County Municipal Court Clerk's capital improvement fund to fund the aforementioned project. Further, this ordinance waives the competitive bidding provisions of the Columbus City Codes and authorizes the Franklin County Clerk of Court to enter into a contract and authorizes the expenditure of $1,066,907.00 with 3SG Corporation for the imaging project described above.
Bid Information: Due to time constraints, quotations were solicited from three vendors of which two vendors responded, as follows:
3SG Corporation: $1,066,907.00
Document Imaging Solutions, Inc.: No Response
Document Management Services: Incomplete Quote
The Franklin County Municipal Court would like to award the contract to 3SG Corporation, the only responsive bidder. This company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Contract Compliance Number: 3SG Corporation, 31-1651723, expiration date 10/21/2006.
Emergency:...
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