Explanation
BACKGROUND: This ordinance authorizes the Director of Public Utilities to enter into a contract for power line clearance, tree trimming and removal services required by the Division of Power and the Division of Water. This Modification #2 will provide additional funding to be used for power line clearance services in order to safely install and maintain the division's distribution and street lighting circuits and to remove a large number of dead and diseased trees along city properties; the majority of which have been damaged by the emerald ash borer blight. The city desires to cut down dead or diseased trees in order to preserve public and private property, to reduce risk of injury from falling trees or limbs, and to support the growth of healthy, native trees.
A request for bids was advertised in the City Bulletin (SA004661) and only one bid was received and opened by the Director of Public Utilities on November 14, 2012. The bid was evaluated and an award is recommended to Asplundh Tree Expert Co. as the lowest, responsive and responsible bid received. The contract will be for a two-year period. This legislation authorizes the expenditure of an additional $353,000.00 for the estimated cost for the second modification of the contract. Legislation will be submitted again in 2015 to provide funding for the final year of the contract. The Contract Compliance Number for Asplundh Tree Expert Co. is 231277550, expires 10/22/2014.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification #2 is $353,000.00. Total amount of the contract including this modification is $824,000.00
2. Reason additional funds were not foreseen: The need for additional funds was unknown at the time of the initial contract. This legislation is to encumber the funds necessary for power line clearance, tree trimming and removal services for the installation and maintenance of street lighting circuits, and to make critical repa...
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