City of Columbus - File #: 0112-2004

• File #: 0112-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/9/2004
• In control: Administration Committee
• On agenda: 3/1/2004
• Final action: 3/2/2004
• Title: To authorize and direct the Director of the Department of Technology to enter into contract with WorldLingo Translations LLC for the purchase of internet web-site translation services for the Department of Technology, Information Services Division, to waive competitive bidding provisions of the Columbus City Code, to authorize the expenditure of $24,593.40 from the information services fund, and to declare an emergency. ($24,593.40)

Date	Ver.	Action By	Action	Result
3/2/2004	1	MAYOR	Signed
3/2/2004	1	CITY CLERK	Attest
3/1/2004	1	Columbus City Council	Approved	Pass
3/1/2004	1	COUNCIL PRESIDENT PRO-TEM	Signed
2/23/2004	1	City Clerk's Office	Sent back for Clarification/Correction
2/23/2004	1	Technology Drafter	Sent to Clerk's Office for Council
2/20/2004	1	CITY ATTORNEY	Reviewed and Approved
2/20/2004	1	Technology Drafter	Sent for Approval
2/19/2004	1	EBOCO Reviewer	Sent for Approval
2/19/2004	1	ODI DIRECTOR	Reviewed and Approved
2/19/2004	1	Technology Drafter	Sent for Approval
2/19/2004	1	Auditor Reviewer	Reviewed and Approved
2/19/2004	1	CITY AUDITOR	Reviewed and Approved
2/19/2004	1	Technology Drafter	Sent for Approval
2/18/2004	1	Technology Drafter	Sent for Approval
2/17/2004	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
2/17/2004	1	Technology Drafter	Sent for Approval
2/17/2004	1	Finance Reviewer	Reviewed and Approved
2/17/2004	1	FINANCE DIRECTOR	Reviewed and Approved
1/21/2004	1	Technology Drafter	Sent for Approval
1/20/2004	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to enter into a two-year contract with WorldLingo Translations LLC (WorldLingo) for services that support international and multilingual public access to the city's web sites, via the internet. The contract will provide annual funding each year for translation services that help facilitate effective internet services on a 24-hour; 7-day basis. It will continue the use of automated software that was implemented in December 2002 to translate Columbus web-site text into a variety of languages. This automated translation service enables the city to communicate effectively with a diverse local constituency and with potential business partners around the world. The city does not have the necessary resources and skill-sets available to provide the translation services.
During mid 2002, the Department of Technology, in consultation with its web services provider (OARnet) and a leading information technology market research firm (Gartner Group), examined various translation service-providers and software products. At that time software products from various companies were thoroughly researched and where appropriate, tested. DoT then selected the clear market leader, WorldLingo.
The initial service offering was based on quarterly payments at a guaranteed price for a three-year period. This new contract honors the spirit of the three-year price schedule and provides funding for one of the remaining two scheduled years.
FISCAL IMPACT:
During fiscal 2002 $15,396.70 was expended through OARnet for startup fees and two quarterly coverage periods (six months total) beginning effective December 10, 2002 through May 31, 2003. An additional $18,445.05 was encumbered and expended from fiscal 2003 funds to cover from June 1, 2003 through February 29, 2004. The $24,593.40 required to support this agreement will cover a twelve month service period beginning March 1, 2004 throu...