City of Columbus - File #: 1525-2006

• File #: 1525-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/28/2006
• In control: Safety Committee
• On agenda: 10/2/2006
• Final action: 10/4/2006
• Title: To authorize and direct the Finance and Management Director to contract for the purchase of Virtual Partner from Advanced Public Safety for the Division of Police in accordance with the Sole Source procurement, to authorize the expenditure of $48,602.00 from the Law Enforcement Contraband Seizure Fund; and to declare an emergency. ($48,602.00)

Date	Ver.	Action By	Action	Result
10/4/2006	1	MAYOR	Signed
10/4/2006	1	CITY CLERK	Attest
10/2/2006	1	Columbus City Council	Approved	Pass
10/2/2006	1	COUNCIL PRESIDENT	Signed
9/12/2006	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
9/12/2006	1	FINANCE DIRECTOR	Reviewed and Approved
9/12/2006	1	Safety Drafter	Sent for Approval
9/12/2006	1	Auditor Reviewer	Reviewed and Approved
9/12/2006	1	CITY AUDITOR	Reviewed and Approved
9/12/2006	1	Safety Drafter	Sent for Approval
9/12/2006	1	CITY ATTORNEY	Reviewed and Approved
9/12/2006	1	Safety Drafter	Sent to Clerk's Office for Council
9/8/2006	1	Finance Reviewer	Reviewed and Approved
9/8/2006	1	FINANCE DIRECTOR	Reviewed and Approved
9/8/2006	1	Finance Reviewer	Reviewed and Approved
9/8/2006	1	Finance Reviewer	Reviewed and Approved
9/7/2006	1	ODI Drafter	Sent for Approval
9/7/2006	1	ODI DIRECTOR	Reviewed and Approved
9/7/2006	1	Safety Drafter	Sent for Approval
9/6/2006	1	SAFETY DIRECTOR	Reviewed and Approved
9/6/2006	1	Safety Drafter	Sent for Approval
9/5/2006	1	Safety Reviewer	Reviewed and Approved
9/3/2006	1	Safety Reviewer	Reviewed and Approved
8/29/2006	1	Safety Reviewer	Reviewed and Approved
8/29/2006	1	Safety Reviewer	Reviewed and Approved

Explanation

Need: The Division of Police needs to purchase automated audio response software to provide additional safety and productivity for police officers when critical information is received through a license inquiry. Officers run license tag inquiries a multitude of times during a single shift. This process is just one of the many patrol activities that takes place simultaneously. Some of the other patrol activities include: driving their cruiser, looking for criminal activities and traffic violations, and listening to the radio for important information. Virtual Partner determines there is critical information and it immediately makes a loud auditory noise alerting the officer. Then Virtual Partner reads aloud exactly what the officer needs to know. In addition to announcing the critical information the program describes the vehicles' color, make, model and gives a physical description of the registered owner of the vehicle. Examples of critical information are whether the car is stolen, if the registered driver has a warrant, if the registered driver is a missing person, if the automobile tags are expired, or if the registered driver has a suspended or expired license. This allows the officer to look for the violator or suspect with out having to take their eyes off the car or the road.

Bid Information: The Columbus Division of Police has evaluated and tested the audio response software, Virtual Partner. The Division of Police has been unable to find any products similar or equal to this product designed for law enforcement agencies.

APS, Advanced Public Safety is sole manufacturer and sole distributor of the Virtual Partner software, therefore this contract will be entered into in accordance with sole source procurement.

Negotiations were conducted with Advanced Public Safety to obtain the best possible pricing.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract accord...