Explanation
BACKGROUND: This ordinance authorizes the option to purchase Recording Media for the Department of Technology. The recording media (i.e., disks and tapes) will be used to create backup copies of the City’s digital data to ensure that data can be restored when necessary. The term of the proposed option contracts will be through March 31, 2017 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid SA005742. The Purchasing Office opened formal bids on February 26, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005742). One hundred ninety two (192) bids were solicited (MAJ: 178, MBR: 7, M1A: 5, F1: 1, HL1:) Seven (7) bids were received (MAJ: 4, MBR: 1, M1A: 1, F1:1).
The Purchasing Office is recommending award of the contract to the lowest responsive, responsible and best bidder:
Archive Data Solutions LLC, CC#262657068, exp. 11/20/15
Total Estimated Annual Expenditure: $25,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to the procurement cycle and the efficient delivery of recording media necessary to accomplish City functions would potentially be delayed.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a universal term contract with Archive Data Solutions LLC; to authorize the expenditure of one dollar ($1.00) from the General Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office a...
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