City of Columbus - File #: 1680-2009

• File #: 1680-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 12/1/2009
• In control: Administration Committee
• On agenda: 12/14/2009
• Final action: 12/16/2009
• Title: To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase GIS Technical Services for the Department of Technology, to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
12/16/2009	1	CITY CLERK	Attest
12/14/2009	1	Columbus City Council	Approved	Pass
12/14/2009	1	COUNCIL PRESIDENT	Signed
12/14/2009	1	MAYOR	Signed
12/4/2009	1	CITY AUDITOR	Reviewed and Approved
12/4/2009	1	CITY AUDITOR	Reviewed and Approved
12/4/2009	1	Finance Drafter	Sent for Approval
12/4/2009	1	CITY ATTORNEY	Reviewed and Approved
12/4/2009	1	CITY ATTORNEY	Reviewed and Approved
12/4/2009	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
12/3/2009	1	EBOCO Reviewer	Sent for Approval
12/3/2009	1	ODI DIRECTOR	Reviewed and Approved
12/3/2009	1	Finance Drafter	Sent for Approval
12/2/2009	1	FINANCE DIRECTOR	Reviewed and Approved
12/2/2009	1	Finance Drafter	Sent for Approval
12/1/2009	1	Finance - Purchasing Drafter	Sent for Approval
12/1/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
12/1/2009	1	Finance Reviewer	Reviewed and Approved

Explanation

BACKGROUND: For the option to purchase GIS Technical Services for the Department of Technology. GIS Technical Services are used in conjunction with a multitude of technical projects for all City agencies.

The term of the proposed option contract would be through June 30, 2011 with the option to extend the contract for one additional year, subject to mutual agreement. The Purchasing Office opened formal bids on October 8, 2009.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003390. Eighty five (85) bids were solicited (F1:2, M1A:1). Four (4) bids were received.

The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidder:

Cybertech Systems and Software, Inc. CC#020694919 (Expires October 5, 2011), All items.
Total Estimated Annual Expenditure: $200,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.



Title

To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase GIS Technical Services for the Department of Technology, to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)



Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on October 8, 2009 and selected the lowest, respon...