City of Columbus - File #: 1809-2007

• File #: 1809-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/26/2007
• In control: Finance & Economic Development Committee
• On agenda: 11/12/2007
• Final action: 11/15/2007
• Title: To authorize and direct the Finance and Management Director to enter into one (1) contract for the option to purchase Total Organic Carbon Analyzer Systems with Process Solutions, Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing Contract Account, and to declare an emergency ($1.00).

Date	Ver.	Action By	Action	Result
11/15/2007	1	CITY CLERK	Attest
11/13/2007	1	MAYOR	Signed
11/12/2007	1	Columbus City Council	Approved	Pass
11/12/2007	1	COUNCIL PRESIDENT	Signed
11/1/2007	1	Auditor Reviewer	Reviewed and Approved
11/1/2007	1	CITY AUDITOR	Reviewed and Approved
11/1/2007	1	Finance - Purchasing Drafter	Sent for Approval
11/1/2007	1	CITY ATTORNEY	Reviewed and Approved
11/1/2007	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/31/2007	1	EBOCO Reviewer	Reviewed and Approved
10/31/2007	1	ODI DIRECTOR	Reviewed and Approved
10/31/2007	1	Finance - Purchasing Drafter	Sent for Approval
10/29/2007	1	Finance - Purchasing Drafter	Sent for Approval
10/26/2007	1	Finance - Purchasing Drafter	Sent for Approval
10/26/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/26/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/26/2007	1	FINANCE DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND: For the option to purchase Total Organic Carbon Analyzer Systems for the Division of Power and Water. The term of the proposed option contract will be through November 30, 2010 with the option to extend this contract for one (1) additional year. The Purchasing Office opened formal bids on October 18, 2007.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002651). Eighteen (18) were solicited (F1:1); One (1) bid was received.

The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:

Process Solutions, Inc. CC#311434850 (expires 10/15/2009).
Total Estimated Annual Expenditure: $85,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Division of Power and Water will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize and direct the Finance and Management Director to enter into one (1) contract for the option to purchase Total Organic Carbon Analyzer Systems with Process Solutions, Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing Contract Account, and to declare an emergency ($1.00).


Body

WHEREAS, the Purchasing Office advertised and solicited formal bids October 18, 2007 and selected the lowest, responsive, responsible and best bid; and

WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal ...