City of Columbus - File #: 1562-2009

• File #: 1562-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/10/2009
• In control: Utilities Committee
• On agenda: 12/7/2009
• Final action: 12/9/2009
• Title: To authorize the Director of Finance to establish Blanket Purchase Orders for Heating Oil from an established State of Ohio Cooperative Purchase Contract with Great Lakes Petroleum Company. for the Division of Sewerage and Drainage, to authorize the expenditure of $575,000.00 from the Sewerage System Operating Fund, and to declare and emergency. ($575,000.00)

Date	Ver.	Action By	Action	Result
12/9/2009	1	CITY CLERK	Attest
12/8/2009	1	MAYOR	Signed
12/7/2009	1	Columbus City Council	Approved
12/7/2009	1	COUNCIL PRESIDENT	Signed
11/19/2009	1	Utilities Drafter	Sent for Approval
11/19/2009	1	Auditor Reviewer	Reviewed and Approved
11/19/2009	1	CITY AUDITOR	Reviewed and Approved
11/19/2009	1	Utilities Drafter	Sent for Approval
11/19/2009	1	CITY ATTORNEY	Reviewed and Approved
11/19/2009	1	Utilities Drafter	Sent to Clerk's Office for Council
11/18/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/18/2009	1	FINANCE DIRECTOR	Reviewed and Approved
11/17/2009	1	Utilities Drafter	Sent for Approval
11/17/2009	1	Finance Reviewer	Reviewed and Approved
11/17/2009	1	Finance Reviewer	Reviewed and Approved
11/16/2009	1	ODI DIRECTOR	Reviewed and Approved
11/13/2009	1	EBOCO Reviewer	Sent for Approval
11/12/2009	1	UTILITIES DIRECTOR	Reviewed and Approved
11/12/2009	1	Utilities Drafter	Sent for Approval
11/11/2009	1	Utilities Reviewer	Reviewed and Approved
11/11/2009	1	Utilities Reviewer	Sent for Approval
11/10/2009	1	Utilities Drafter	Sent for Approval

Explanation

The purpose of this legislation is to authorize the Director of Finance and Management to establish purchase orders with Great Lakes Petroleum Company for the Division of Sewerage and Drainage to obtain Heating Oil in accordance with a cooperative purchasing contract competitively bid by the State of Ohio, GDC027E, Contract Number RS901110-3. Great Lakes Petroleum Company was awarded the contract for District 6 which includes Columbus.

This contract was bid specifically to be a cooperative contract for use by other governmental agencies in accordance with Chapter 1545 of the Ohio Revised Code (ORC). The State of Ohio contract expires April 30, 2012, the funding on this ordinance is for expenses that will occur in the winter months of 2009-2010. The City of Columbus does not have a term contract for this product. Ordinance 582-87 authorizes the City of Columbus to participate in cooperative purchasing contracts. A copy of the State of Ohio contract is attached.

The Division of Sewerage and Drainage, Southerly Wastewater Treatment Plant and Jackson Pike Wastewater Treatment Plant require Heating Oil for boilers that heat the buildings throughout the plants. The Jackson Pike Wastewater Treatment Plant offsets some of the cost of heating by using naturally created methane.

SUPPLIER: Great Lakes Petroleum Co (34 -1850508) Expires 7-8-11

FISCAL IMPACT: $575,000.00 is required for this purchase.

$450,000.00 was spent in 2008-2009 winter months
$391,240.00 was spent in 2007-2008 winter months

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

Emergency legislation is being requested because the State of Ohio contract was recently certified and the Division of Sewerage and Drainage needs to order the Heating Oil in December to allow for tanks to be filled a...