Explanation
This ordinance authorizes the Office of Violence Prevention (OVP) to modify two existing contracts with Bonterra Tech LLC to correct the contract period dates of two existing contracts, one for a case management software subscription and a second contract for data migration services. This ordinance also authorizes the extension of both contracts from October 1, 2026 through September 30, 2027 and authorizes the expenditure of up to $28,808.46 from the 2026 Operating Budget.
In 2025, Ordinance 2721-2025, passed on October 27, 2025, authorizing the service contract and software migration services for $87,273.20 ($26,367.00 for software subscription and $60,906.20 for data migration services from a platform called Penelope to another called Apricot).
Due to an error on the dates within the service agreement for the case management software and a significant delay in the data migration of the "Penelope" software to "Apricot" software, it is necessary to revise the existing contract period of November 1, 2025 through September 30, 2026 to October 1, 2025 through September 30, 2027. This contract was intended for the Apricot Software services which has not yet been implemented but is planned for such within the corrected contract term. The existing purchase order for this service agreement is PO566134 and it will remain in effect until all invoices for services from October 1, 2025 through September 30, 2027 are paid in full.
It is also necessary to modify and extend the dates of the software migration contract of November 1, 2025 through September 30, 2026 to October 1, 2025 through September 30, 2027. The existing purchase order for this migration service agreement is PO559225 and it will remain in effect until all invoices for migration services are paid or until the agreement is modified.
A “Then and Now” certificate has been drafted for an additional "Penelope" platform services agreement due to the fact that the data migration and implemen...
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