Explanation
BACKGROUND: For the option to purchase Auto Body Repair Services for the Division of Fleet Management for use in repairing Fleet Vehicles and Equipment. The term of the proposed option contract will be through June 30, 2015 with the option to extend this contract for two (2) additional one (1) year periods. The Purchasing Office opened formal bids on January 3, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004733). One Hundred Thirty Two (132) Bids were solicited (MBR: 1, M1A: 1, F1: 2). Seven (7) Bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder in compliance with the specifications for each line item.
Line 1 - Automotive Body Repairs, Vehicles with 0 to 14,000 GVW - Automotive Services, Inc., CC # 310726327 (Expires 9/14/2014)
Lines 2 and 4 - MD Vehicle Body Repairs, Vehicles with 14,000 to 26,000 GVW and Equipment Body Repairs (Trailers / Tractors / Street Sweepers) - Charlie’s Auto Body, CC # 311694012 (Expires 12/14/2014)
Line 3 - HD Body Repairs, Vehicles with 26,000 GVW and Up - Custom Fleet & Auto Body, Inc., CC # 204790122 (Expires 3/14/2013)
Total Estimated Annual Expenditure: $400,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, the availability of Auto Body Repair Services which are used for various vehicles and equipment would be slowed, causing the Fleet Management Division a delay in both making vehicle repairs and getting vehicles back into commission for use.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Division of Fleet Management will be required to obtain approval to expend from their own appropriations for their e...
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