Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Jet Aviation Fuel with Arrow Energy, Inc. The Division of Police is the sole user for Jet Aviation Fuel, used at the Columbus Police Heliport. The term of the proposed option contract would be approximately two (2) years, expiring October 31, 2025, with the option to renew for two (2) additional one (1) year periods. The Purchasing Office opened formal bids on August 10, 2023. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ025407). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Arrow Energy, Inc., CC# 007603 expires 3/23/2025, All Items, $1.00
Total Estimated Annual Expenditure: $160,000.00, Division of Police, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to maintain an uninterrupted supply of this product.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Jet Aviation Fuel with Arrow Energy, Inc.; to author...
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