Explanation
BACKGROUND: For the option to purchase Rental of Construction Equipment w/Operator for Sewerage and Drainage, the city's largest user. The term of the proposal option contract would be two (2) years with an option to extend for an additional year. Contract period is through August 31, 2007. The Purchasing Office opened formal bids on March 10, 2005.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001546 GRW. Fifty-six (MAJ:55, MBE:1, FBE:0) bids were solicited; three (MAJ:5) bids were received.
Two (2) of the five (5) bidders did not bid all items. Pursuant to section 3.7.1 of the specifications, equipment and personnel must be from one company. The city cannot require the primary and secondary suppliers to use the items these companies offered, therefore their bids have been rejected. The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders that bid all items:
Travco Construction Inc., MAJ, CC#710948514, $2,500,000.00
George J. Igel & Co., Inc., MAJ, CC#314214570, $55,000.00
Total Estimated Annual Expenditure: $2,555,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into two contracts for the option to purchase Rental of Construction Equipment w/Operator with Travco Construction Inc. and George ...
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