Explanation
BACKGROUND: For the option to purchase Auto and Truck Glass Replacement for Fleet Management. The term of the proposed option contract would be from the date of execution by the City up to and including April 30, 2011 with the right to extend for two (2) additional one year periods subject to mutual agreement by both parties. The Purchasing Office opened formal bids on November 26, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003118). Nine Bids (9) were solicited; Three (3) bids were received.
The Purchasing Office is recommending award of primary, secondary, and tertiary contracts to the lowest, responsive, responsible and best bidders:
Harrs Auto Glass, Inc. CC#311144333 (Expires 9-16-10)
Guardian Glass Company CC#340801385 (Expires 1-7-11)
Safelite Fulfillment, Inc. dba Safelite Auto Glass CC#364523816 (Expires 8-18-10)
Total Estimated Annual Expenditure: $75,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into three (3) contracts for the option to purchase Auto and Truck Glass Replacement with Harrs Auto Glass, Inc., Guardian Glass Company, and Safelite Fulfillment, Inc. dba Safelite Auto Glass, to authorize the expenditure of three (3) dollars to establish the contracts from the Mail, Print Services and UTC F...
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