City of Columbus - File #: 1487-2009

• File #: 1487-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/28/2009
• In control: Finance & Economic Development Committee
• On agenda: 11/23/2009
• Final action: 11/25/2009
• Title: To authorize the Finance and Management Director to issue various purchase orders for tires for the Fleet Management Division per the terms and conditions of the State of Ohio Term Contracts; to authorize the Finance and Management Director to issue various purchase orders for automotive parts, supplies and services and accessories for the Fleet Management Division per the terms and conditions of various Universal Term Contracts; to authorize the Finance and Management Director to reduce various purchase orders; to authorize the expenditure of $769,995.82 from the Fleet Management Services Fund; and to declare an emergency. ($769,995.82)

Date	Ver.	Action By	Action	Result
11/25/2009	1	MAYOR	Signed
11/25/2009	1	CITY CLERK	Attest
11/23/2009	1	Columbus City Council	Approved	Pass
11/23/2009	1	COUNCIL PRESIDENT	Signed
11/13/2009	1	CITY ATTORNEY	Reviewed and Approved
11/13/2009	1	Finance Drafter	Sent to Clerk's Office for Council
11/12/2009	1	EBOCO Reviewer	Sent for Approval
11/12/2009	1	ODI DIRECTOR	Reviewed and Approved
11/12/2009	1	Finance Drafter	Sent for Approval
11/11/2009	1	Auditor Reviewer	Reviewed and Approved
11/11/2009	1	CITY AUDITOR	Reviewed and Approved
11/11/2009	1	Finance Drafter	Sent for Approval
11/10/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/10/2009	1	FINANCE DIRECTOR	Reviewed and Approved
11/10/2009	1	Finance Drafter	Sent for Approval
11/6/2009	1	Finance Reviewer	Reviewed and Approved
11/6/2009	1	Finance Reviewer	Reviewed and Approved
11/4/2009	1	Finance Drafter	Sent for Approval
11/4/2009	1	Finance Reviewer	Reviewed and Approved
10/29/2009	1	Finance Drafter	Sent for Approval

Explanation

This ordinance authorizes the Finance and Management Director to issue various purchase orders for automotive parts, supplies, tires, services and accessories per the terms and conditions of Universal Term Contracts and State Term Contracts. This ordinance also authorizes the Finance and Management Director to process partial cancellations of various purchase orders that will not exhaust the appropriated amount within the contracted dates. There are ten partial cancellations, totaling $180,000, in this ordinance.

The ordinance also moves appropriation authority from an old diesel vendor to a new diesel vendor. City Council recently approved Ordinance 1197-2009, passed September 21, 2009, that approved a contract with Central Ohio Farmers Co-op Inc for ultra low sulfur diesel fuel and biosdiesel fuel. Previous to this contract, ultra low sulfur was purchased through a state contract with BP Products North America. Because the price of diesel fuel is lower with Central Ohio Farmers Co-op, the Fleet Management Division would like to reduce the BP Products North America contract and move that appropriation to Central Ohio Farmers Co-op, which will reduce the total cost of diesel fuel. There was also a third quarter reduction of $100,000.00 for gasoline fuel which will be equally divided between purchase orders FL004252 (BP North America) and UL006061-001 (Voyager).

The ordinance also establishes a purchase order with AD Farrow for services already provided. These services were accidently authorized without a proper encumbrance in place.

Emergency Action is requested so that changes in purchase orders within the Fleet Services Fund to promote and be consistent with accurate accounting practices, to reduce diesel costs immediately through a change in diesel providers, and to authorize the purchase of necessary parts and services so that the City's vehicle fleet is kept in a proper state of repair, including Police, Fire and Refuse Collection ve...