Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Swaby Lobeline Pump Parts with Pelton Environmental Products. The Division of Sewerage and Drainage is the primary user for Swaby Lobeline Pump Parts. Swaby Lobeline Pump Parts are used on Swaby Lobeline rotary pumps in the Southerly Wastewater Treatment Plant to make improvements in the sludge thickening process. The term of the proposed option contract would be approximately three years, expiring June 30, 2021 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 5, 2018.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ008410). Twenty bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Pelton Environment Products, CC#34-1725105 expires March 21, 2020, All Items, $1.00
Total Estimated Annual Expenditure: $50,000.00, Division of Sewerage and Drainage, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the availability of these pump parts are important to keeping this equipment operational so that the water treatment process is maintained. It is important that there is no lapse in contracts for these pump parts.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations...
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