City of Columbus - File #: 1700-2009

• File #: 1700-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 12/3/2009
• In control: Judiciary And Court Administration Committee
• On agenda: 12/14/2009
• Final action: 12/16/2009
• Title: To authorize and direct the Administrative and Presiding Judge of the Franklin County Municipal Court to establish a purchase order with Stenograph LLC for 15 new Diamante steno machines; to authorize the appropriation and expenditure of $78,010.00 or so much as may be needed from the court computer fund; to waive the competitive bidding provisions of the Columbus City Codes; and to declare an emergency. ($78,010.00)

Date	Ver.	Action By	Action	Result
12/16/2009	1	CITY CLERK	Attest
12/15/2009	1	MAYOR	Signed
12/14/2009	1	Columbus City Council	Approved	Pass
12/14/2009	1	COUNCIL PRESIDENT	Signed
12/4/2009	1	MuniCrtJudges Drafter	Sent for Approval
12/4/2009	1	CITY AUDITOR	Reviewed and Approved
12/4/2009	1	CITY AUDITOR	Reviewed and Approved
12/4/2009	1	MuniCrtJudges Drafter	Sent for Approval
12/4/2009	1	Finance Reviewer	Reviewed and Approved
12/4/2009	1	Finance Reviewer	Reviewed and Approved
12/4/2009	1	FINANCE DIRECTOR	Reviewed and Approved
12/4/2009	1	MuniCrtJudges Drafter	Sent for Approval
12/4/2009	1	CITY ATTORNEY	Reviewed and Approved
12/4/2009	1	MuniCrtJudges Drafter	Sent to Clerk's Office for Council
12/3/2009	1	MuniCrtJudges Drafter	Sent for Approval
12/3/2009	1	MUNICRTJUDGES DIRECTOR	Reviewed and Approved
12/3/2009	1	MuniCrtJudges Drafter	Sent for Approval
12/3/2009	1	EBOCO Reviewer	Sent for Approval
12/3/2009	1	ODI DIRECTOR	Reviewed and Approved

Explanation

Background: This ordinance authorizes and directs the Administrative and Presiding Judge of the Franklin County Municipal Court to establish a purchase order with Stenograph LLC for 15 new Diamante steno machines. These specific machines are currently only manufactured by Stenograph. As a result, it is requested that the provisions of competitive bidding by waived.

The cost to maintain the new Diamante machines is significantly less than the current machine that the court is using. The new machine is paperless and the maintenance agreements cost less per year.


Contract Compliance: 36-4143020 Expiration 01/13/11

Fiscal Impact: Funding for this purchase is available within the Franklin County Municipal Court's 2009 computer fund budget.

Emergency action is requested to allow the financial transaction to be posted in the city's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.



Title

To authorize and direct the Administrative and Presiding Judge of the Franklin County Municipal Court to establish a purchase order with Stenograph LLC for 15 new Diamante steno machines; to authorize the appropriation and expenditure of $78,010.00 or so much as may be needed from the court computer fund; to waive the competitive bidding provisions of the Columbus City Codes; and to declare an emergency. ($78,010.00)



Body

WHEREAS, the Franklin County Municipal Court has a need to update their steno machines; and

WHEREAS, the Diamante machines are paperless and therefore are consistent with the green initiative; and

WHEREAS, funding is available for this purchase within the Franklin County Municipal Court's 2009 computer fund; and

WHEREAS, it is in the best interest of the city to waive competitive bidding and procure the needed Diamante machines for Stenograph LLC; and

WHEREAS, an emergency exists in the daily operation of the Franklin Coun...