City of Columbus - File #: 0493-2007

• File #: 0493-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/20/2007
• In control: Administration Committee
• On agenda: 4/9/2007
• Final action: 4/11/2007
• Title: To authorize the Department of Technology Director to modify and extend a contract with Mount Carmel Health Systems, for software license and support, associated with the Medical Manager application, on behalf of the Columbus Health Department; to authorize the expenditure of $120,000.00 from the Department of Technology's internal services fund; and to declare an emergency ($120,000.00)

Date	Ver.	Action By	Action	Result
4/11/2007	1	CITY CLERK	Attest
4/10/2007	1	MAYOR	Signed
4/9/2007	1	Columbus City Council	Approved	Pass
4/9/2007	1	COUNCIL PRESIDENT	Signed
3/28/2007	1	Technology Drafter	Sent for Approval
3/28/2007	1	CITY ATTORNEY	Reviewed and Approved
3/28/2007	1	Technology Drafter	Sent to Clerk's Office for Council
3/27/2007	1	FINANCE DIRECTOR	Reviewed and Approved
3/27/2007	1	Technology Drafter	Sent for Approval
3/27/2007	1	Auditor Reviewer	Reviewed and Approved
3/27/2007	1	Auditor Reviewer	Reviewed and Approved
3/27/2007	1	CITY AUDITOR	Reviewed and Approved
3/26/2007	1	Finance Reviewer	Reviewed and Approved
3/22/2007	1	Finance Reviewer	Reviewed and Approved
3/21/2007	1	EBOCO Reviewer	Reviewed and Approved
3/21/2007	1	ODI DIRECTOR	Reviewed and Approved
3/21/2007	1	Technology Drafter	Sent for Approval
3/20/2007	1	Technology Drafter	Sent for Approval
3/20/2007	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
3/20/2007	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Technology to modify and extend a contract, associated with purchase order EL003835, for software license and support services, for the Medical Manager Software application, provided by Mount Carmel Health Systems, on behalf of the Columbus Health Department. Medical Manager is a critical application that enables the Columbus Health Department the ability to operate five major clinical operations which provides an extensive array of services, such as patient registration, appointment scheduling, monitoring and tracking of patient test results, processing of medical records, and generation of reports to help manage clinic operations. The original contract was executed with the option to renew each year on the expiration or anniversary date.

FISCAL IMPACT:
During fiscal year 2006, the Department of Technology (DoT) encumbered $113,800.00, for services associated with Medical Manager Software application. In fiscal year 2005, the Department of Technology (DoT) encumbered $43,954.01, for related services. Also, in 2004 DoT expended $75,000.00 with Mount Carmel Health Systems, for related services. Funding for this modification, in the amount of $120,000.00 is budgeted and available within the Department of Technology's internal services fund, with a coverage period of twelve months, extending through March 31, 2008.

EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate this purchase, as the software license, application and support services being purchased are crucial to city operations.


CONTRACT COMPLIANCE: 311439334 Non-Profit Organization


Title
To authorize the Department of Technology Director to modify and extend a contract with Mount Carmel Health Systems, for software license and support, associated with the Medical Manager application, on behalf of the Columbus Health Department; to authorize the e...