Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into a contract with Azteca Systems, LLC to provide customized software and services for the Cityworks Asset Management System (AMS).
The intent of this project is to provide the Department of Public Service with software and services for the development and deployment of Cityworks Asset Management System (AMS) that will be used to support the management of assets within the department. Cityworks AMS, a proprietary software solution, is a customizable citywide Asset Management solution used by various City of Columbus departments, including the Department of Public Service, the Department of Public Utilities, and the Department of Technology.
Pursuant to Ordinance 2536-2024, the Department of Public Service entered into a sole source contract with Azteca Systems, LLC. The original contract was for one (1) year from date of execution, with the option to renew for an additional two (2) years on a year-to-year basis, or a portion thereof, based upon mutual agreement of the parties, availability of funding, and approval by Columbus City Council. That contract expired on November 14, 2025, before the first one-year renewal could be finalized, necessitating the execution of a new service contract, valued at $165,000, between the parties.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Azteca Systems, LLC.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Azteca Systems, LLC, is CC041096, which expires April 11, 2026.
3. FISCAL IMPACT
Funds for this planned expenditure are budgeted in the General Fund, the Mobility Enterprise Fund, and the Street Construction Maintenance and Repair Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested so as to prevent a lengthy lapse in service, as the existing contract expired on November 14, 2025, preserving the public he...
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