City of Columbus - File #: 0947-2009

• File #: 0947-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/24/2009
• In control: Administration Committee
• On agenda: 7/13/2009
• Final action: 7/14/2009
• Title: To authorize the Director of Finance and Management Department on behalf of the Department of Technology to establish two Purchase Orders with Agilysys Inc. from pending Universal Term Contracts, for repairs, maintenance support and upgrades associated with the EMC mass storage device, Storage Area Network (SAN) Switch and Hewlett Packard servers; and to authorize the expenditure of $280,140.00 from the Department of Technology's Information Services Fund; and to declare an emergency ($280,140.00).

Date	Ver.	Action By	Action	Result
7/14/2009	1	MAYOR	Signed
7/14/2009	1	CITY CLERK	Attest
7/13/2009	1	Columbus City Council	Approved	Pass
7/13/2009	1	COUNCIL PRESIDENT	Signed
7/2/2009	1	Technology Drafter	Sent for Approval
7/2/2009	1	Finance Reviewer	Reviewed and Approved
7/2/2009	1	Finance Reviewer	Sent for Approval
7/2/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
7/2/2009	1	FINANCE DIRECTOR	Reviewed and Approved
7/2/2009	1	Technology Drafter	Sent for Approval
7/2/2009	1	Auditor Reviewer	Reviewed and Approved
7/2/2009	1	CITY AUDITOR	Reviewed and Approved
7/2/2009	1	Technology Drafter	Sent for Approval
7/2/2009	1	CITY ATTORNEY	Reviewed and Approved
7/2/2009	1	Technology Drafter	Sent to Clerk's Office for Council
7/1/2009	1	Technology Drafter	Sent for Approval
7/1/2009	1	EBOCO Reviewer	Sent for Approval
7/1/2009	1	ODI DIRECTOR	Reviewed and Approved
6/30/2009	1	Technology Drafter	Sent for Approval
6/30/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Approved

Explanation

Background: This legislation authorizes the Director of Finance and Management Department on behalf of the Department of Technology (DoT) to establish two Purchase Orders from pending Universal Term Contracts (UTC), that are in process of being established by the Purchasing Office with Agilysys Inc., through approval of ordinance number 0890-2009, for EMC equipment and services and also for Hewlett Packard (HP) equipment and services (ordinance number 0892-2009). These services are utilized by DoT for repairs, maintenance support and upgrades associated with the EMC mass storage device, Storage Area Network (SAN) Switch and Hewlett Packard servers.

The Purchase Order established for annual hardware maintenance and technical support services on the EMC equipment is for the coverage period of July 1, 2009 through June 30, 2010 in the amount of $53,467.00. The second Purchase Order is for annual hardware and software maintenance and technical support services on the Hewlett Packard equipment with a coverage period of July 1, 2009 through June 30, 2010 at a cost of $226,673.00.

Fiscal Impact: The total funds necessary for this ordinance is $280,140.00, and is budgeted and available within the Department of Technology's Information Services Fund. Of this amount, $53,467.00 is for the maintenance support, repairs, upgrades and services associated with the EMC equipment. The amount of $226,673.00 is for the same services associated with the HP equipment.

Emergency: Emergency action is being requested to allow for uninterrupted support and services important to the daily operations.

Contract Compliance: 34-0907152 Expiration Date: 08/10/2009


Title
To authorize the Director of Finance and Management Department on behalf of the Department of Technology to establish two Purchase Orders with Agilysys Inc. from pending Universal Term Contracts, for repairs, maintenance support and upgrades associated with the EMC mass storage d...