Explanation
Background: This ordinance authorizes the Director of Public Utilities to renew and increase a contract with Azteca Systems, LLC to provide software for the Cityworks Asset Management System (AMS). The contract amount being authorized by this ordinance is $753,900.00.
Cityworks AMS is used as a department wide Asset Management solution and is replacing Oracle WAM. The software contract is an annual Enterprise licensing agreement that includes cloud-hosting services. The Cityworks solution modernizes our Work and Asset Management program by enabling best practices and GIS to empower DPU to better track, maintain, and manage assets across our entire organization. Cityworks provides three hosting environments, which include one each for testing, production, and development. The Department of Public Utilities (DPU) aka Columbus Water & Power (CWP) currently has 868 licenses. Additionally, the Division of Fire has 282 licenses funded by DPU and uses these licenses in collaboration with the Division of Water to support the maintenance and inspection process for Fire Hydrants across the City.
The initial contract term was established in accordance with the pertinent provisions to waive for competitive bidding of Chapter 329 of the Columbus City Code and authorized with Ord. 2517-2022. Services under the original contract covered a one (1) year period from date of execution with the option to renew annually for an additional five (5) years on a year-to-year basis, or a portion thereof, based on mutual agreement of the parties, availability of budgeted funds and approval of Columbus City Council. Ord. 2833-2024 authorized the second renewal extending the contract expiration date through November 13, 2025 and adding funds for the initial 1,000 licenses through this period. Ordinance 0874-2025 authorized a modification that added 150 licenses, that were prorated from May 2025 through November 2025, each of these new Cityworks licenses prorated cost was approxima...
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