Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify an existing Universal Term Contract (UTC) for the option to obtain Mainline Couplings, Clamps, and Various Parts with Ferguson US Holdings Inc. This contract provides parts to repair and replace water distribution lines throughout the City of Columbus service area. The Division of Water is the primary user for these items. This modification is necessary to allow price increases that exceed the increases currently allowed under the existing terms of the UTC due to fluctuating markets and an increase in the cost of doing business as requested by the vendors. The contract, PO447177, was established in accordance with Request for Quotation RFQ026916 and will expire March 31, 2026.
No additional funds are necessary to modify the option contract as requested. There is no change in the type of products being procured. The original contract was formally bid. The remainder of the original terms and conditions remain in effect.
Pursuant to Section 329.09(a) of Columbus City Codes:
(1) Amount of additional funds to be expended under the modification: No additional funding is required to modify the UTC. Agencies ordering from the UTC will secure their funding for its use according to the new price schedule for the UTC.
(2) Why the need for additional goods or services could not be foreseen at the time the contract was initially awarded: N/A; not adding goods/services with this modification.
(3) Why it would not be in the city's best interests to have the additional contract requirements awarded through other procurement processes specified in this chapter: The existing UTC was competitively bid and price increases are due to market fluctuations and rising costs of doing business. It is important that the ability to order these supplies continues without interruption for the users of this UTC.
(4) How the price for the additional goods or services which are the subject o...
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