City of Columbus - File #: 1276-2010

• File #: 1276-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/2/2010
• In control: Public Service & Transportation Committee
• On agenda: 9/20/2010
• Final action: 9/23/2010
• Title: To authorize the Finance and Management Director to establish purchase orders with Ricart Ford and 32 Ford Mercury, Inc. for the purchase of vehicles for the Division of Planning and Operations per the terms and conditions of citywide Universal Term Contracts, to authorize the appropriation and expenditure of $146,452.00 from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($146,452.00)

Date	Ver.	Action By	Action	Result
9/23/2010	1	CITY CLERK	Attest
9/21/2010	1	MAYOR	Signed
9/20/2010	1	Columbus City Council	Approved	Pass
9/20/2010	1	COUNCIL PRESIDENT	Signed
9/8/2010	1	CITY ATTORNEY	Reviewed and Approved
9/8/2010	1	Service Drafter	Sent to Clerk's Office for Council
9/7/2010	1	Auditor Reviewer	Reviewed and Approved
9/7/2010	1	CITY AUDITOR	Reviewed and Approved
9/7/2010	1	Service Drafter	Sent for Approval
9/3/2010	1	Finance Reviewer	Reviewed and Approved
9/3/2010	1	FINANCE DIRECTOR	Reviewed and Approved
9/3/2010	1	Service Drafter	Sent for Approval
9/2/2010	1	Service Drafter	Sent for Approval
9/2/2010	1	Service Reviewer	Reviewed and Approved
9/2/2010	1	Service Drafter	Sent for Approval
9/2/2010	1	SERVICE DIRECTOR	Reviewed and Approved
9/2/2010	1	Service Drafter	Sent for Approval
9/2/2010	1	Finance Reviewer	Reviewed and Approved

Explanation
1. BACKGROUND
This legislation authorizes the Finance and Management Director to establish purchase orders for the Division of Planning and Operations to purchase 6 vehicles. These vehicles will replace 6 older vehicles that have high mileage and significant maintenance costs. These needs include 1 Ford Fusion 4-door passenger car, 1 Ford Ranger ½ ton pickup, and 4 Ford F350 1 ton pickups.

The Ford Fusion being purchased is flex fuel capable, meaning that it can use E85 (ethanol), which is priced less per gallon than gasoline and burns fewer carbon emissions.

Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Ricart Ford and 32 Ford Mercury.


2. BID INFORMATION
All vehicles will be purchased in accordance with Universal Term Contracts (UTCs) as established by the Purchasing Office via the following Solicitations

SA003417, Contract #FL004540 for (1) Ford Fusion from Ricart Ford
SA003416, Contract #FL004524 for (1) Ford Ranger from Ricart Ford
SA003416, Contract #FL004525 for (4) Ford F350 1-Ton Pickups from 32 Ford-Mercury


3. CONTRACT COMPLIANCE
Ricart Ford's Contract Compliance number is 311282546 and it expires 10/23/10, Majority
32 Ford Mercury, Inc.'s Contract Compliance number is 311285506 and it expires 10/14/10, Minority

4. EMERGENCY DESIGNATION
Emergency Action is requested so that the purchase orders for these vehicles can be issued as soon as possible in order to meet the manufacturer's order cutoff deadlines.

5. FISCAL IMPACT: Funding for these vehicles is available within the Division of Planning and Operations 2010 Operating Budget in the Street Construction Maintenance and Repair Fund. This ordinance authorizes the appropriation and expenditure of $146,452.00 for (1) Ford Fusion for $17,280.00; (1) Ford Ranger for $18,440.00; and (4) Ford 350s for $27,683 each totaling $110,732.00. The total for all 6 vehicles is $146,45...