City of Columbus - File #: 0303-2006

• File #: 0303-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/6/2006
• In control: Safety Committee
• On agenda: 3/13/2006
• Final action: 3/15/2006
• Title: To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Janitorial Supplies with Key-4 Cleaning Supplies, Inc., Goss Supply Company, Janisan , and Columbus Janitorial Supply Company, Inc., to authorize the expenditure of $4.00 to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($4.00).

Date	Ver.	Action By	Action	Result
3/15/2006	1	CITY CLERK	Attest
3/14/2006	1	MAYOR	Signed
3/13/2006	1	Columbus City Council	Approved	Pass
3/13/2006	1	COUNCIL PRESIDENT	Signed
2/27/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
2/24/2006	1	EBOCO Reviewer	Reviewed and Approved
2/24/2006	1	ODI DIRECTOR	Reviewed and Approved
2/24/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/24/2006	1	Auditor Reviewer	Reviewed and Approved
2/24/2006	1	CITY AUDITOR	Reviewed and Approved
2/24/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/24/2006	1	CITY ATTORNEY	Reviewed and Approved
2/22/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/21/2006	1	Finance Drafter	Sent for Approval
2/21/2006	1	FINANCE DIRECTOR	Reviewed and Approved
2/21/2006	1	FINANCE DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND: For the option to purchase Janitorial Supplies for the Department of, the largest user, Public Safety, Fire Division, and for other City agencies as needed. The term of the proposed UTC option contract would be approximately three years. Contract is through March 31, 2009. The Purchasing Office opened formal bids on October 6, 2005.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA 001763). Bids solicited: 253: (MAJ: 218, MBE: 31, and FBE: 4). Bids received: 16 (MAJ).

The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidders as follows:

Key-4 Cleaning Supplies, Inc., 311417716: Items No. 1, 4, 5, 6, 7, 10, 11, and 12 Primary Supplier. Item No. 3 Secondary Supplier.

Janisan, 314378081: Item No. 3 Primary Supplier.

Columbus Janitorial Supply Company, Inc., 314443249: Items No. 1, 4, 6, 10, and 11 as Secondary Supplier.

Goss Supply Company, 314378081: Item No. 5 as Secondary Supplier.

No award made on Items 2, 8, and 9.

The companies are not debarred according to the Excluded Party Listing System of the Federal Government.
The companies are not listed with the Auditor of State for unresolved findings.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

The following companies were deemed materially non-responsive for reasons stated below:

Janison noted no percentage off on Page 5 of their proposal for the Continental catalog, therefore no offer was made on this catalog.

Corporate Express, Heinrich, Office Depot, and ARS noted no percentage off on Page 5, so no offer was made.

HP items listed on Worksheet pages were not in their catalog, so the percentage off could not be calculated now, or on future o...