City of Columbus - File #: 0904-2010

• File #: 0904-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/9/2010
• In control: Administration Committee
• On agenda: 7/19/2010
• Final action: 7/21/2010
• Title: To authorize the Finance and Management Director to modify a professional services contract on behalf of the Office of Construction Management with Advanced Engineering Consultants, Ltd. for professional engineering design services for the Department of Technology, 1601 Arlingate Lane, HVAC System Phase II renovation and fire suppression system upgrade; and to authorize the expenditure of $44,600.00 from the Information Services Capital Improvement Fund. ($44,600.00)

Date	Ver.	Action By	Action	Result
7/21/2010	1	MAYOR	Signed
7/21/2010	1	CITY CLERK	Attest
7/19/2010	1	Columbus City Council	Approved	Pass
7/19/2010	1	COUNCIL PRESIDENT	Signed
7/12/2010	1	Columbus City Council	Read for the First Time
6/29/2010	1	CITY ATTORNEY	Reviewed and Approved
6/29/2010	1	Finance Drafter	Sent to Clerk's Office for Council
6/25/2010	1	ODI DIRECTOR	Reviewed and Approved
6/25/2010	1	Finance Drafter	Sent for Approval
6/24/2010	1	EBOCO Reviewer	Sent for Approval
6/23/2010	1	FINANCE DIRECTOR	Reviewed and Approved
6/23/2010	1	Finance Drafter	Sent for Approval
6/23/2010	1	Auditor Reviewer	Reviewed and Approved
6/23/2010	1	CITY AUDITOR	Reviewed and Approved
6/23/2010	1	Finance Reviewer	Sent for Approval
6/22/2010	1	Finance Reviewer	Reviewed and Approved
6/18/2010	1	Finance Drafter	Sent for Approval
6/18/2010	1	Finance Reviewer	Reviewed and Approved
6/17/2010	1	Technology Drafter	Sent for Approval
6/17/2010	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
6/16/2010	1	Finance Drafter	Sent for Approval
6/15/2010	1	Finance Reviewer	Reviewed and Approved
6/10/2010	1	Finance Drafter	Sent for Approval
6/10/2010	1	Finance Reviewer	Reviewed and Approved
6/9/2010	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a professional services contract on behalf of the Office of Construction Management with Advanced Engineering Consultants, Ltd. for professional engineering design services for the Department of Technology, 1601 Arlingate Lane HVAC System, Phase II renovation and fire suppression system upgrade. Ordinance No. 2163-2006, passed by City Council on December 11, 2006 authorized the original contract with Advanced Engineering Consultants, Ltd. for engineering plans and bid specifications for the evaluation of the computer center's HVAC system. Ordinance No. 1684-2007, passed November 5, 2007 authorized a modification to the contract for additional engineering, consulting, and construction management services necessary for the HVAC and fire suppressant systems.

The requested services are for design services necessary to provide a complete set of bid documents for the Department of Technology's HVAC System Phase II renovation and fire suppression system upgrade. Advanced Engineering Consultants, Ltd. has institutional knowledge of the project and produced the original design plans. It is practical and cost effective for the coordination and continuity of the project to use Advanced Engineering Consultants, Ltd. on the design modifications. Selecting another architect at his point would lead to duplicated work and possibly mistakes. Therefore, it would not be in the best interests of the City to solicit qualifications from any other firm for these professional services.

Fiscal Impact: The original contract amount was $50,000.00. The first modification was in the amount of $46,700.00. The cost of this modification is $44,600.00. The total cost of this contract is $141,300.00. Funding is available in the Information Services Capital Improvement Fund.

Advanced Engineering Consultants Contract Compliance No. 31-1612308; expiration date June 16, 2010. ...