Explanation
Need: The Civil Service Commission needs to modify the contract and increase the maximum authorized expenditure in the contract with The Ohio State University for pre-employment physicals and cardiovascular stress testing of public safety recruits in preparation for upcoming Police and Fire Academy classes. This modification is required in order to add funds for upcoming academy classes. Funding is typically added yearly or prior to each academy class. This modification includes a 3% increase in costs, from $504 to $519 per person, in accordance with the initial contract due to increases in costs of medical tests. In addition, in order to comply with new OPOTA requirements, the drug screening costs have increased by $20 per person to expand the substances included the test. The contract’s requirements cannot be awarded through other procurement processes since this a professional services contract that has already been awarded through the regular Request for Proposals process.
Bid Information: In 2016, the City of Columbus Civil Service Commission published a Request for Proposals (RFP 03283) for these services and sent the RFP to organizations registered with the City’s Vendor Services website. Proposals were accepted through December 21, 2016 and two proposals were received by the deadline. Neither organization had an MBE/FBE certification at the time of the proposal submission, although one is a government entity. An evaluation committee reviewed these proposals and the Executive Director selected The Ohio State University (Ordinance 0298-2017).
Emergency designation: Emergency legislation is requested in order to allow sufficient time for the Department of Public Safety to continue to schedule police and fire candidates for upcoming recruit classes.
Contract Compliance Number: 31-6025986, governmental agency, no expiration date.
FISCAL IMPACT: Funding for this service was budgeted in the Civil Service Commission’s 2019 general fund...
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