Explanation
BACKGROUND
This ordinance authorizes the Administrative and Presiding Judge of the Franklin County Municipal Court to contract with BIS Digital, Inc. and authorizes the expenditure of up to $199,997.00.00 from the Municipal Court special revenue Computer Fund for a courtroom audio/video recording systems. In 2011 the Court purchased three audio/video recording systems from three different vendors; BIS Digital, Jefferson Audio Video Systems and Joloha. When those purchases were made two of the systems were purchased as sole source and the third was already here but upgraded to be comparable with the other two. They tested them all out and determined that the BIS system worked best with our computer system. The BIS system is the only that would play back both audio and visual recordings. The other two would only play back audio recordings so there is a difference in the software.
The court is installing courtroom recorders in all of the Judge’s courtrooms. The audio/video recording will allow for; reduce storage demands by keeping files electronically instead of on paper; increase safety & security of court proceedings records as electronic files of court proceedings will be backed up off-site each evening; and reduce the demands on court reporters for day transcripts. These are a few of the benefits that would be provided by the recordings.
Business Information Systems, Inc. DBA BIS Digital contract compliance number is 592210686 expires 3/17/15.
FISCAL IMPACT: The funds would come from the 2013 Special Revenue Computer Fund.
Emergency legislation is requested to authorize the contract and the expenditure to permit the installation to begin immediately.
Title
To authorize and direct the Director of Finance and Management on behalf of the Administrative and Presiding Judge of the Franklin County Municipal Court to enter into contract with BIS Digital, Inc.; to authorize the expenditure of up to $199,997.00 with BIS Digital, Inc for t...
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