City of Columbus - File #: 0886-2019

• File #: 0886-2019
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/21/2019
• In control: Technology Committee
• On agenda: 6/3/2019
• Final action: 6/5/2019
• Title: To authorize the Director of the Department of Technology to renew a contract with Mythics, Inc. for the purchase of Oracle software licensing, maintenance and support services; to authorize the renewal of a separate agreement and establish a purchase order with Mythics, Inc., utilizing a State Term Schedule for the purchase of Oracle Diagnostics and Tuning Packs and training services; to authorize the renewal of a contract through the establishment of a purchase order for the purchase of Oracle Linux Premier Licenses; to authorize the expenditure of $730,113.24 from the Department of Technology, Information Services Division, Information Services Operating fund; and to declare an emergency. ($730,113.24)

Date	Ver.	Action By	Action	Result
6/5/2019	1	CITY CLERK	Attest
6/4/2019	1	ACTING MAYOR	Signed
6/3/2019	1	COUNCIL PRESIDENT	Signed
6/3/2019	1	Columbus City Council	Approved	Pass

Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to renew and enter into the third year of a five year contract with Mythics, Inc. for the purchase of annual Oracle software licensing, maintenance, and support services for the coverage term period of June 1, 2019 through May 31, 2020, in the amount of $677,942.98. The contract was most recently authorized through Ordinance No. 1159-2018, passed on May 21, 2018 through purchase order PO073339.

The Department of Technology originally procured these services with Mythics, Inc. through chapter 329 of the Columbus City Code, pursuant to RFQ005505. The original contract was authorized by Ordinance 1019-2017, passed on July 10, 2017 through purchase order PO073339. The contract included language that allowed for four (4) additional one (1) year terms, subject to mutual agreement and approval of proper City authorities. This ordinance authorizes the second of the four (4) allowable renewals/extensions. After this renewal is executed, the contract agreement can be extended/renewed annually for two (2) more additional one (1) year terms subject to mutual agreement and approval of proper City authorities.

The ordinance also authorizes the Technology Director to renew a separate agreement and establish a purchase order with Mythics, Inc., utilizing State Term Schedule Contract - STS-033, #534570, with an expiration date of June 30, 2019 for Oracle Database Enterprise Edition, Diagnostics and Tuning Packs, software licensing, maintenance and support services at ($34,682.76) and training at ($11,192.00), with a term period of June 1, 2019 through May 31, 2020, for a total cost of $45,874.76. This contract was authorized under Ordinance No. 1874-2018 passed July 16, 2018. Mythics, Inc. is the designated Oracle reseller of Oracle licensing services and products offering the lowest pricing via the State of Ohio STS. It is in the best interest of the City to acquire these...