Explanation
BACKGROUND: For the option to purchase Eight (8) Cubic Yard Front Loading Refuse Containers for the Refuse Collection Division, the largest user. The term of the proposed option contract would be three years with an option to renew for two additional years, if mutually agreed.
Formal bids were opened in the Purchasing Office on May 29, 2003 in accordance with City of Columbus Code 329.06 for the specified eight (8) cubic yard Front Loading Refuse Containers. Twenty-six (MAJ:24, MBE:2) bids were solicited; three (MAJ:3) bids received. Three bids were received and evaluated by the Refuse Collection Division. All bidders were deemed non-responsive in one or more areas. The one area in which they were non-responsive was warranty. Section 6.9 of the specifications states "The Warranty Period shall be a minimum of ten full years from the date the City accepts the container." Capital Refuse Consultants, a local firm, bid a five (5) year warranty, which was the best warranty offered by the bidders. The other two bidders offered only one (1) year warranties.
In addition to only offering a one (1) year warranty, the lowest bid Valley Can did not submit the required documentation as stated in the bid proposal 6.6 and the Information to Bidders, Submission of Proposal in the bid packet. Also no information was submitted as to what product they were bidding.
The second lowest bidder Roll-Offs USA in addition to offering only one (1) year warranty did not submit the required documentation as stated in the Information to Bidders under Submission of Proposal. In addition, no information was submitted as to what product they were bidding.
It is the desire of the Refuse Collection Division to reject all bids and negotiate a contract that incorporates a five (5) year (or longer) warranty to Capital Refuse Consultants on an informal basis.
The Purchasing Office is recommending award of a contract to Capital Refuse Consultants, Inc.,
MAJ, CC#31...
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