Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to increase a contract for the Facilities Management Division for Pad Door Systems for the maintenance and repair of overhead garage doors and entrance doors. The overhead garage door portion of the contract is predominately used to service doors at Fire Division facilities, as well as some overhead doors in five other divisions. The entrance doors portion of the contract includes doors in seven divisions and departments, as well as the Fire Training Academy. The original contract was formally bid and authorized by Ordinance No. 0193-2007, passed February 27, 2007, with four one-year renewal options. Ordinance No. 0232-2009, passed February 23, 2009, authorized the second of four one-year renewal options. The term of this contract is March 1, 2009 to February 28, 2010.
The proposed increase provides funding for emergency repairs of various doors under the purview of the Facilities Management Division. Prices already established in the contract were used to determine the cost of this increase. This increase is necessary to add funds to the current contract to allow services to continue without interruption.
Emergency action is requested to ensure door repairs and maintenance at various City facilities continues without interruption. The current purchase order is very low and may be exhausted soon. It was not possible to request more funds through legislation until completion of the Third Quarter Financial Review.
Pad Door Systems Contract Compliance Number 31-1546098, expiration date 10/27/2010.
Fiscal Impact: The Facilities Management Division budgeted $107,849.00 for door repair in the 2009 General Fund Budget. The cost of the door contract in 2008 was $97,849.62. The cost of this increase is $20,000.00, bringing the total contract to $127,849.00. This additional expense was projected in the Third Quarterly Financial Review.
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